Billing Specialist

Mariani Enterprises, LLC; Green Oaks (IL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

PerkSpot

Long-Term Disability and Life

Paid time Off

Tuition Reimbursement (after one year)

Job summary

Mariani Landscape is seeking a Billing Specialist to support billing operations for clients and projects, ensuring invoicing is accurate and timely.

This role interacts with internal teams, clients, and vendors to produce and distribute invoices, maintain billing records, and handle deposits and payments. Candidates should have 3+ years in billing or accounting support with strong Excel and attention to detail; this is an on-site position in Illinois.

Qualifications

• Minimum of 3 years of experience in billing, accounting support, or administrative support, preferably in a service-based industry.
• Strong proficiency in Microsoft Office, specifically Excel.
• Ability to maintain confidential information and exercise appropriate discretion.
• Strong verbal and written communication skills.
• Strong attention to detail and accuracy.

Responsibilities

• Lead monthly billing processes and weekly reporting.
• Produce client invoicing, partial and final billing, and related financial documentation.
• Maintain spreadsheets and billing records for clients and projects.
• Communicate with operational and sales staff regarding billing requests, job status, and invoicing concerns.
• Produce and distribute job cost information in a timely manner.
• Assist with subcontractor invoicing and waivers.
• Maintain and balance expense and revenue reports.

Job description

Work With The Best We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Job Overview

Mariani Landscape is seeking top talent to join our team as a Billing Specialist. This associate is responsible for supporting billing operations, including ensuring that all aspects of client invoicing are produced accurately and in a timely manner. This position interacts with internal teams, clients, and vendors while supporting departmental financial and administrative processes.

Responsibilities and Duties

• Follow company policies, procedures, and work standards.
• Lead monthly billing processes, including weekly reporting.
• Produce client invoicing, partial and final billing, and related financial documentation.
• Maintain spreadsheets and billing records for clients and projects.
• Communicate with operational and sales staff regarding billing requests, job status, and invoicing concerns.
• Produce and distribute job cost information in a timely manner.
• Create and distribute credit memos.
• Apply deposits and payments accurately and timely.
• Assist with subcontractor invoicing and waivers.
• Maintain and balance expense and revenue reports.
• Assemble and distribute department files and documentation.
• Handle confidential and non-routine information appropriately.
• Complete work within appropriate timeframes to prevent backlog.
• Research billing discrepancies and assist in resolving process issues.
• Maintain a high standard of quality and accuracy in all work performed.
• Communicate billing issues or client concerns to leadership in a timely manner.
• Complete required paperwork accurately and timely, including timesheets and other administrative documentation.
• Participate in departmental meetings and trainings.
• Arrive for work on time and prepared each day.

Non-essential Duties and Responsibilities

• Provide backup support to Administrative Support team members, including timesheets, data entry, and other administrative functions.
• Participate in company initiatives and special projects as assigned.
• Perform data entry and process updates within company software systems
• Assist with onboarding and training of new team members.
• Recommend process improvements to enhance efficiency and client service.
• Participate in the snow removal process as necessary (i.e. provide administrative support for snow removal operations).
• Participate in Holiday retail (i.e. creating bows, sale of trees, etc.).
• Other duties as assigned.

Job Requirements

• Minimum of 3 years of experience in billing, accounting support, or administrative support, preferably in a service-based industry.
• Strong proficiency in Microsoft Office, specifically Excel.
• Ability to maintain confidential information and exercise appropriate discretion.
• Strong verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks independently.
• Flexibility to support changing workloads and deadlines.
• Ability to learn and work within company software systems.
• Ability to deliver quality results under tight deadlines.
• Demonstrate accountability for work being completed accurately and on schedule.
• Professional demeanor and telephone etiquette.

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range: $20.00 - $29.23

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

Frank Mariani had a vision. As the leader of one of the nation’s largest and most respected landscaping companies, he had come across many like-minded businesses in his travels. These companies shared similar ambitions, values and challenges. He asked himself if it would be possible to create the ultimate industry peer group to help each of these companies become even better at servicing clients, creating opportunities for their associates and building a more secure future for all. Thus, the Mariani Premier Group was born.