Billing Specialist

IMEG; Charlotte (NC); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Hybrid schedule

Employee-owned (ESOP)

Competitive benefits

Job summary

IMEG is seeking a Billing Specialist to join our Finance & Accounting Team. The role acts as the primary liaison between assigned teams and the Accounting Department, focusing on billing, accounts receivable, project setup, and client communications.

You will review contracts, gather billing information, prepare client billings, and ensure timely, accurate processing of timesheets and expenses. Hybrid work and ESOP environment are offered.

Qualifications

• 2-year post-high school education required or equivalent.
• Experience in engineering and/or construction preferred.
• Prior billing experience ok but not required; familiarity with Deltek-Vantagepoint or similar software is a plus.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring contract terms and contacts are accurate.
• Review new project contracts for unusual terms that may affect billings.
• Request billing information from team members and review it for accuracy.
• Prepare monthly client billings and review for accuracy.
• Monitor accounts receivable and follow up on unpaid amounts.
• Communicate with clients regarding commercial matters and terms.
• Review and approve timesheets and expense reports.
• Enter sub consultant invoices and track payment terms.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract terms reading

Attention to detail

MS Office

Deltek-Vantagepoint

Travel up to 10%

Education

Two-year post-high school education

Tools

Deltek-Vantagepoint

Job description

Billing Specialist | Fairfax, VA

100% Employee-Owned · Big-firm resources, local-team relationships, ONE IMEG culture

IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, while building working relationships with Client Execs and other key team members. This position has primary responsibility for team billing and accounts receivable monitoring, along with project setup, client communication, timesheet and expense review, and sub consultant invoice processing. You will help keep commercial and financial workflows accurate, timely, and well coordinated across the teams you support.

Discipline: Finance & Accounting Ownership: 100% employee-owned (ESOP) Travel: Up to 10% Work Schedule: Full-time hybrid Sponsorship: Not available

What You’ll Do

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate
• Review new project contracts for unusual terms or structures that may affect billings
• Request billing information from team members and review it for accuracy and completeness
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts
• Manage communication and correspondence with clients regarding commercial matters
• Develop professional working relationships with Client Execs and other assigned team members
• Review and approve timesheets and expense reports for team members
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due
• Meet with assigned teams at their primary office location at least two times a year
• Maintain confidentiality of all corporate, personnel and project/client related material

What You’ll Bring

• 2-year post-high school education
• Experience in the engineering and/or the construction industry is preferred
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

Skills and Abilities

• Strong interpersonal skills
• Strong bookkeeping background
• Has customer service abilities and attitude
• General understanding of electronic billing
• Ability to read contracts and follow contract requirements regarding commercial terms
• Strong attention to detail and organizational skills
• Able to adapt to a fast-paced environment
• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
• Ability to travel up to 10% with occasional overnight stays

About the Team

Finance and accounting teams supporting a 100% employee-owned firm with 100+ offices nationwide Successfully implemented Robotic Process Automation (RPA) to streamline accounts payable processes, improving efficiency and accuracy Partner directly with project teams and leadership on budgets, forecasting, and reporting Broad exposure across a national professional‑services business, from project accounting to corporate finance A collaborative culture where finance is a true business partner, not a back office

Why IMEG

We put people at the center of who we are, creating positive outcomes for people, communities, and our planet. Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year‑end profit sharing Work that scales: support employees across 100+ offices nationwide Dress for Your Day flexibility (wear what fits your day) Generous time off, including 6 paid holidays and 3 additional floating holidays Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription MEG, our in‑house AI platform, helps employees find information and build agents that streamline project workflows and calculations

State of Virginia Pay Range: $27.00–$30.00 per hour The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location. Individual compensation will be determined based on job‑related factors, including the candidate’s experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com.

We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement.

Equal Opportunity Employment

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non‑merit‑based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations. All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].

As a people‑centered engineering firm we know IMEG’s brand is centered around the technical skills of our people. We are 100% employee-owned and we value the collective abilities, expertise, and continuity of our team members. We understand the importance of an engaged culture and the power of teamwork. We believe in investing in our people and their professional futures through continuous training, community involvement, and the ability to develop a niche specialty. We also believe in committing to the same sustainability ideals we encourage for our clients – a practice of reduce, reuse, and recycle. We are IMEG.