Billing Specialist

VLS Environmental Solutions, LLC; Deer Park (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision

FSA & HSA

Paid holidays

Life & Disability Insurance

401(k) match

Employee Assistance Program

Telemedicine

Employee Discount

Job summary

VLS Environmental Solutions, LLC is seeking a Billing Specialist to issue invoices accurately and on time for its North American client base. You will act as a primary contact for billing questions, support documentation, and ensure data integrity across systems.

The role requires strong attention to detail, proven experience with billing and accounting software, and proficiency in MS Office. You will collaborate with finance and operations to improve processes and maintain confidentiality.

Qualifications

• 2+ years of experience in Billing and accounting software programs.
• Proficiency in accounting software.
• Proficiency in MS Office.

Responsibilities

• Critical thinking and review to ensure accurate and timely billing to VLS's clients.
• Research, track, and resolve accounting documentation problems and discrepancies.
• Returns telephone messages within 24 hours of receipt; returns email messages in a timely manner as appropriate.
• Participates in proactive team efforts to achieve department and company goals.
• Promotes and maintains the confidentiality of financial and other data.
• Reviews Account General Ledger coding for correctness and reasonableness.
• Occasionally places journal entries.
• Processes various reports for month end closing.
• Improves the current process for billing in our software.
• Complies with safety policies, practices and procedures and reports unsafe conditions.
• The Billing specialist should promote positive, professional relationships with co-workers and clients, vendors, and partners.

Skills

Billing experience

Accounting software proficiency

Education

High school diploma

Tools

Accounting software

MS Office

Job description

About VLS!

VLS Environmental Solutions, LLC is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Job Summary

ROLE SUMMARY: The Billing Specialist is responsible for the timely and accurate issuing of invoices to clients of VLS Environmental Solutions. The Billing Specialist role is critical in providing the client with the invoice and supporting documentation to the client, as well as being a point of contact for the client when questions arise related to the billings. Attention to detail, organization and good communication skills are critical to the role.

Job Duties

• Critical thinking and review to ensure accurate and timely billing to VLS's clients.
• Assumes responsibility for effectively researching, tracking, and resolving (or referring) accounting documentation problems and discrepancies
• Returns telephone messages within 24 hours of receipt; returns email messages in a timely manner as appropriate
• Participates in proactive team efforts to achieve department and company goals
• Promotes and maintains the confidentiality of financial and other data
• Reviews Account General Ledger coding for correctness and reasonableness
• Occasionally places journal entries
• Processes various reports for month end closing
• Improves the current process for billing in our software
• Complies with safety policies, practices and procedures and reports unsafe conditions
• The Billing specialist should promote positive, professional relationships with co-workers and clients, vendors, and partners

Requirements

• High school diploma
• 2+ years of experience in Billing and accounting software programs
• Proficiency in accounting software
• Proficiency in MS Office

What's in it for you!

At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

Physical and Mental Wellbeing:

Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.

Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.

Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.

Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.

Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning:

401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.

Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.

Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.

Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.

Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.

Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.