Billing Specialist

McCarthy Building Companies, Inc.; Corona (CA); On-site; USD 33,000 - 44,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a qualified and dedicated full-time Accounting Specialist to support our construction equipment and materials yard and office team.

The right candidate will thrive in a fast-paced environment, deliver excellent customer service, manage multiple priorities, and show strong attention to detail. The role includes full-cycle AP/AR, cost report support, vendor and customer coordination, CMIC invoice processing, and month-end tasks.

Qualifications

• 3+ years accounting or billing administrative experience.
• Knowledge of AP/AR processes and procedures.
• Strong data entry skills with high accuracy.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Ability to multitask in a fast-paced office and meet deadlines.
• Ability to work with all levels of project staff and organization.

Responsibilities

• Fulfill full-cycle A/P and A/R (tracking invoice approvals, matching invoices to POs, submit billings and tracking payments).
• Assist Project staff with accounting and maintenance of cost reports.
• Coordinate and communicate with Vendors/ Customers as needed.
• Set up vendor accounts for the Yard and Jobsites as required.
• Process vendor invoices daily in CMIC and reconcile as needed.
• Process monthly vendor statements and reconcile as needed.
• Track and maintain supplier records/requirements.
• Conduct account analysis to identify and resolve discrepancies or issues.
• Collaborate with internal team and customers to resolve billing or payment-related inquiries.
• Maintain accurate and up-to-date records of account transactions.
• Assist with month-end closing activities.Maintain files and documentation thoroughly and accurately, following company policies and procedures.

Skills

3+ years accounting experience

AP/AR processes

Data entry

MS Office proficiency

Fast-paced environment

Vendor/customer communication

CMIC familiarity

Excel

PowerPoint

Tools

CMIC

SmartSheet

Excel

PowerPoint

Job description

McCarthy Building Companies, Inc.

POSITION SUMMARY

McCarthy is seeking a qualified and dedicated full-time Accounting Specialist to support our construction equipment and materials yard and office team. The ideal candidate will be able to work in a fast-paced environment, have excellent customer service and telephone skills, be able to juggle multiple priorities and have a strong attention to detail.

RESPONSIBILITIES

• Fulfill full-cycle A/P and A/R (tracking invoice approvals, matching invoices to POs, submit billings and tracking payments)
• Assist Project staff with accounting and maintenance of cost reports.
• Coordinate and communicate with Vendors/ Customers as needed.
• Set up vendor accounts for the Yard and Jobsites as required.
• Process vendor invoices daily in CMIC and reconcile as needed.
• Process monthly vendor statements and reconcile as needed.
• Track and maintain supplier records/requirements.
• Conduct account analysis to identify and resolve discrepancies or issues.
• Collaborate with internal team and customers to resolve billing or payment-related inquiries.
• Maintain accurate and up-to-date records of account transactions.
• Assist with month-end closing activities.Maintain files and documentation thoroughly and accurately, following company policies and procedures.

QUALIFICATIONS

• Must have 3+ years of accounting or billing administrative experience, preferably in the construction industry.
• Knowledge of AP/AR processes and procedures.
• Strong data entry skills with a high level of accuracy.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, Smart Sheet, etc.).
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with an eye for accuracy and attention to detail.
• Ability to work with all levels of project staff and organization.

For Southern California locations only, the compensation range for this position is: $24-32.00 per hour. This does not include possible bonus and other benefits which can impact total compensation. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

Equal employment opportunity, including veterans and individuals with disabilities.