Billing Coordinator

Jackson Lewis P.C.; Orick (CA); On-site; USD 40,639 - 45,460; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) Retirement Plan

Flexible Spending Account

Firm-paid holidays and vacation

Employee assistance program

Job summary

Jackson Lewis P.C. in Orick, California is seeking a Billing Coordinator to provide full-service support for attorneys regarding billing inquiries. This role demands accuracy, attention to detail, and effective communication with both internal teams and clients.

Responsibilities include processing prebills, preparing invoices, and maintaining billing information. Candidates should ideally hold a degree in Business Administration and have at least two years of law firm experience. Benefits include medical, dental, and a 401(k) retirement plan.

Qualifications

• Minimum 2 years of law firm experience strongly preferred.
• Required excellent verbal and written communication skills.
• Eligibility to provide professional customer service by phone and email.

Responsibilities

• Provide excellent client service to internal and external clients.
• Own, distribute, and process monthly prebills.
• Track invoice status and follow up on prebills not returned.

Skills

Client service excellence

Communication skills

Organizational skills

Team player

Knowledge of Aderant and E-Billing

Education

Degree in Business Administration, Management, or Accounting

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Job Summary

This position reports to the Billing & Collections Manager and will represent the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions. The Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed. We are seeking a positive, hard-working individual with an excellent client service approach.

Duties and Responsibilities

• Provide excellent client service to our internal and external clients
• Own, distribute and process monthly prebills
• Enter changes to prebills in accounting program - transfers, edits (narrative and numerical)
• Track invoice status, follow up on prebills not returned, matters not billed
• Ensure appropriate bill formats, discounts, rate levels and insurance information are indicated prior to preparing invoices
• Prepare invoices to submit to clients and/or third party billing vendor when applicable
• Prepare spreadsheets, manage client requirements, and understand fee arrangements
• Responsible for high level of accuracy and completeness to include ensuring any new timekeepers/matters are submitted and approved to the client
• Maintain billing information and special instructions in accounting databases and spreadsheets
• Timely response to various billing related inquiries from attorneys, clients and billing management
• Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions
• Generate reports, bill and payment history
• Liaise with attorneys and staff to clarify rate arrangements and override requests
• Work with the attorneys to complete accruals/budgets/status requests by client
• Collaborate with assigned EBiller to address e-billing issues
• Notify ebiller of new electronic matters opened
• Prepare non-insured client appeals for electronic invoices and troubleshoot to resolve issues
• Post electronic invoices once the client has accepted for payment

Requirements

• Degree in Business Administration, Management, or Accounting is preferred
• 2 year minimum law firm experience strongly preferred
• Knowledge of Windows environment including Microsoft Word, Outlook and Excel
• Excellent communication skills, both verbal and written, as well as the ability to provide professional customer service by phone and e-mail is required
• Well organized, positive attitude and a team player
• Knowledge of Aderant, Bill Blast, E-Billing a plus

Compensation

For Westchester County, NY the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.
For Albany, NY the expected hourly wage for this position is between $28.00 and $31.00. The actual compensation will be determined based on experience and other factors permitted by law.
For Illinois, the expected hourly wage for this position is between $29.50 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.