Billing Specialist

Bond, Schoeneck & King PLLC; Buffalo (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Bond, Schoeneck & King PLLC, a law firm with 300 attorneys in multiple NY offices, seeks a full-time Legal Billing Specialist to support the Accounting Department in Buffalo, NY (or Syracuse/Rochester). The role manages prebills, invoices, and overall billing workflows with attention to detail and cross-team collaboration.

The ideal candidate has a legal billing background, 2–3 years of experience, and familiarity with Aderant or similar systems.

Qualifications

• Legal background with billing experience in a law firm or professional services.
• 2-3 years of billing processing experience preferred.
• Experience with Aderant Accounting System preferred.
• Strong analytical and data management skills.
• Excellent written and verbal communication.
• Collaborative yet independent with initiative.
• Customer-service mindset.

Responsibilities

• Generate, review, and edit client pre-bills for accuracy
• Coordinate the distribution of prebills and follow up with attorneys to ensure timely processing and approval
• Prepare, review, and submit invoices via mail or email based on client requirements
• Monitor invoice status and follow up on missing information, discrepancies or delays
• Respond promptly to attorney and client-specific billing requests and questions
• Perform monthly review and follow-up on Work in Process aging to ensure matters are billed timely
• Collaborate with billing attorneys, finance, and client teams to resolve billing issues
• Maintain organized billing records and documentation to support audits and inquiries
• Assist with special projects and ad hoc billing needs as assigned

Skills

Billing processing

Analytical skills

Communication

Team player

Tools

Aderant Accounting System

Microsoft Excel

Microsoft Word

Job description

Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in more than 30 practice and industry groups, is accepting applications for a full-time Legal Billing Specialist to support our Accounting Department in our Syracuse, Rochester, or Buffalo NY office locations. This position is responsible for managing and maintaining billing processes to ensure accurate and timely submission of invoices to clients. The ideal candidate will possess a strong attention to detail, excellent organizational skills, and the ability to work collaboratively with internal teams and external vendors.

Position Responsibilities:

• Generate, review, and edit client pre-bills for accuracy
• Coordinate the distribution of prebills and follow up with attorneys to ensure timely processing and approval
• Prepare, review, and submit invoices via mail or email based on client requirements
• Monitor invoice status and follow up on missing information, discrepancies or delays
• Respond promptly to attorney and client-specific billing requests and questions
• Perform monthly review and follow-up on Work in Process aging to ensure matters are billed timely
• Collaborate with billing attorneys, finance, and client teams to resolve billing issues
• Maintain organized billing records and documentation to support audits and inquiries
• Assist with special projects and ad hoc billing needs as assigned

Job Requirements:

• Legal background required, with a solid understanding of billing practices in a law firm or professional services environment.
• 2-3 years of billing processing experience preferred, with demonstrated ability to manage complex billing cycles.
• Experience with the Aderant Accounting System preferred; familiarity with other legal billing platforms is a plus.
• Strong analytical skills required, with the ability to identify discrepancies and ensure accuracy in financial records.
• Proficiency in Microsoft Excel and Word; advanced skills in data management and reporting are advantageous.
• Excellent written and verbal communication skills required, with the ability to interact effectively with attorneys, clients, and colleagues.
• Collaborative team player who can also work independently, demonstrating initiative and accountability.
• Customer service-focused mindset

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations. This position's salary range is between $50,000 to $60,000, negotiable based on years' experience.

An offer of employment from Bond is contingent on:

• Completion of a satisfactory conflicts check
• Completion of a satisfactory background check
• Completion of a satisfactory reference check

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law.We thank all applicants for their interest and will contact those candidates who are under consideration.