Legal Billing Specialist: Precise Invoicing & Collaboration

Bond, Schoeneck & King PLLC; Buffalo (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Bond, Schoeneck & King PLLC, a law firm with 300 attorneys in multiple NY offices, seeks a full-time Legal Billing Specialist to support the Accounting Department in Buffalo, NY (or Syracuse/Rochester). The role manages prebills, invoices, and overall billing workflows with attention to detail and cross-team collaboration.

The ideal candidate has a legal billing background, 2–3 years of experience, and familiarity with Aderant or similar systems.

Qualifications

• Legal background with billing experience in a law firm or professional services.
• 2-3 years of billing processing experience preferred.
• Experience with Aderant Accounting System preferred.
• Strong analytical and data management skills.
• Excellent written and verbal communication.
• Collaborative yet independent with initiative.
• Customer-service mindset.

Responsibilities

• Generate, review, and edit client pre-bills for accuracy
• Coordinate the distribution of prebills and follow up with attorneys to ensure timely processing and approval
• Prepare, review, and submit invoices via mail or email based on client requirements
• Monitor invoice status and follow up on missing information, discrepancies or delays
• Respond promptly to attorney and client-specific billing requests and questions
• Perform monthly review and follow-up on Work in Process aging to ensure matters are billed timely
• Collaborate with billing attorneys, finance, and client teams to resolve billing issues
• Maintain organized billing records and documentation to support audits and inquiries
• Assist with special projects and ad hoc billing needs as assigned

Skills

Billing processing

Analytical skills

Communication

Team player

Tools

Aderant Accounting System

Microsoft Excel

Microsoft Word

Job description

Bond, Schoeneck & King PLLC, a law firm with 300 attorneys in multiple NY offices, seeks a full-time Legal Billing Specialist to support the Accounting Department in Buffalo, NY (or Syracuse/Rochester). The role manages prebills, invoices, and overall billing workflows with attention to detail and cross-team collaboration.

The ideal candidate has a legal billing background, 2–3 years of experience, and familiarity with Aderant or similar systems.