Billing & Records Specialist (EHR, HIPAA)

Children's Institute, Inc.; Los Angeles (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid time off

10 paid holidays

Medical, dental & vision insurance

403b retirement plan

Tuition reimbursement

FSA & HSA

Life and AD&D insurance

Professional development

Job summary

Children's Institute, Inc. is seeking a Billing Clerk to support the billing team with claims processing and client records in a fast-paced environment. You will perform data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs.

Role requires attention to detail, strong organizational and communication skills, and adherence to HIPAA and confidentiality. Join a team focused on accurate data and timely billing in a community-serving setting.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred in business or health administration.
• Minimum of one year experience in billing or medical office administration preferred.
• Experience with Electronic Health Records or billing software preferred.
• Ability to handle confidential information and PHI.

Responsibilities

• Uploads billing-related documentation into the EHR and verifies completeness and accuracy.
• Enters and updates client demographic, service, and insurance information in the EHR or billing systems.
• Supports eligibility verification processes by assisting with reports or similar tools.
• Prepares basic billing forms and checklists for review by Billing Coordinators.
• Follows up on data clean-up tasks and maintains audit-ready electronic records.
• Responds to routine inquiries from program staff regarding client records or billing status.
• Provides general administrative support to the billing team, including cross-coverage.
• Participates in trainings and team meetings to stay updated on procedures.

Skills

Attention to detail

Organizational skills

Verbal and written communication

HIPAA compliance

Confidentiality

Education

High school diploma or GED

Associate's degree preferred in business or health administration

Tools

EHR systems

Billing software

Microsoft Office

Job description

Children's Institute, Inc. is seeking a Billing Clerk to support the billing team with claims processing and client records in a fast-paced environment. You will perform data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs.

Role requires attention to detail, strong organizational and communication skills, and adherence to HIPAA and confidentiality. Join a team focused on accurate data and timely billing in a community-serving setting.