Billing Rates Coordinator

Liberty Personnel Services, Inc.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Liberty Personnel Services, Inc. in Philadelphia seeks a Billing Rates Coordinator to manage attorney and staff billing rates, ensuring accuracy and compliance with firm policies.

You will maintain rate data, analyze trends, generate reports, and collaborate with Finance, HR, and IT to support invoicing and rate strategy.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 2+ years of experience in legal billing or a similar role.
• Strong understanding of legal billing practices and procedures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant, etc.).
• Advanced skills in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.

Responsibilities

• Update and maintain accurate billing rates for all attorneys and staff.
• Ensure timely updates to reflect rate changes, promotions, or new hires.
• Collaborate with finance and HR departments to verify rate accuracy.
• Analyze historical billing data to identify trends and potential rate adjustments.
• Prepare reports on rate utilization and profitability.
• Assist in developing rate strategies and guidelines.
• Maintain and update the firm's billing system with accurate rate information.
• Troubleshoot system issues related to billing rates.
• Work with IT to implement system enhancements as needed.
• Review and approve client invoices to ensure accurate billing rates are applied.
• Collaborate with billing teams to resolve any rate-related discrepancies.
• Assist in responding to client inquiries regarding billing rates.
• Stay informed of industry regulations and compliance requirements related to billing.
• Ensure adherence to firm policies and procedures.
• Participate in audits and reviews as needed.

Skills

Excel proficiency

Attention to detail

Organizational skills

Time management

Education

Bachelor's degree in accounting or finance

Tools

Elite

3E

Aderant

Job description

Prior/current law firm/legal industry experience is required!

The Billing Rates Coordinator will be responsible for managing and maintaining accurate attorney and staff billing rates. This position requires a strong attention to detail, excellent organizational skills, and a solid understanding of legal billing practices.

Key Responsibilities:

• Rate Maintenance:
  • Update and maintain accurate billing rates for all attorneys and staff.
  • Ensure timely updates to reflect rate changes, promotions, or new hires.
  • Collaborate with finance and HR departments to verify rate accuracy.
• Rate Analysis:
  • Analyze historical billing data to identify trends and potential rate adjustments.
  • Prepare reports on rate utilization and profitability.
  • Assist in developing rate strategies and guidelines.
• Maintain and update the firm's billing system with accurate rate information.
• Troubleshoot system issues related to billing rates.
• Work with IT to implement system enhancements as needed.
• Review and approve client invoices to ensure accurate billing rates are applied.
• Collaborate with billing teams to resolve any rate-related discrepancies.
• Assist in responding to client inquiries regarding billing rates.
• Compliance:
  • Stay informed of industry regulations and compliance requirements related to billing.
  • Ensure adherence to firm policies and procedures.
  • Participate in audits and reviews as needed.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field.
• 2+ years of experience in legal billing or a similar role.
• Strong understanding of legal billing practices and procedures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant, etc.).
• Advanced skills in Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.