Senior Billing Rate Coordinator (Law Firm Experience)

SourcePro Search, LLC; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

SourcePro Search, LLC is seeking a Senior Billing Rate Coordinator with a bachelor’s degree and at least five years of law firm experience, including exposure to account analysis. The ideal candidate will understand the billing rates and the full billing process from start to finish.

The role involves entering billing rate data into ADERANT, coordinating with Client Accounting on non-standard arrangements, and providing analyses for firm management.

Qualifications

• Bachelor’s degree required.
• Minimum five years of general work experience with account analysis exposure.
• Strong understanding of billing rates and full billing cycle.

Responsibilities

• Inputs billing rate data into the ADERANT Accounting system.
• Coordinates with Client Accounting groups on non-standard billing arrangements.
• Provides analyses for management reviews of rate structures.
• Communicates with partners, clients, and staff to obtain missing information for special billing arrangements.
• Maintains files for non-standard rate arrangements implemented via a rate set.
• Demonstrates effective interpersonal and written communication to support team and clients.

Skills

Analytical thinking

Troubleshooting

Attention to detail

Interpersonal communication

Time management

Mentoring

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

We are conducting a search for a Senior Billing Rate Coordinator with a bachelor’s degree and at least 5 years of law firm experience, including exposure to account analysis. The ideal candidate will have a solid understanding of billing rates and how the full billing process works from start to finish.

What You’ll Do:

• Inputs billing rate data into the ADERANT Accounting system with a high degree of accuracy.
• Coordinates with other Client Accounting groups to implement non-standard billing arrangements.
• Provides analyses for use by Firm Management in the periodic review of the standard rate structure and non-standard billing arrangements.
• Communicates directly with partner, clients, secretaries and others to obtain missing information, clarification of existing information, and other required data prior to implementing special billing arrangements.
• Provides guidance and assistance to partners and others in the Firm regarding the most appropriate course of action with respect to implementing special billing arrangements.
• Prepares and updates a wide range of documentation relating to the Firm’s billing rates.
• Understands and responds to inquiries and requests made by attorneys, clients, secretaries, legal assistants and staff and demonstrates this understanding through the use of effective communication.
• Provides relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of Client Accounting processes (including the ability to formulate strong work team relationships with both the partners and their secretaries.)
• Communicates situations as they evolve that may require supervisor follow-up such as special situations needing management input, difficulty fulfilling attorney requests, or workload situations that may jeopardize meeting department service guidelines and/or partner guidelines. When possible, offers solution options for various situations.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Maintains complete and up-to-date files for each non-standard billing arrangement implemented via a rate set.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies, and procedures.
• Performs other related duties as assigned

What You’ll Bring:

• Bachelor's degree.
• Minimum of five years of general work experience with some account analysis related functions.
• Knowledge of all aspects of the billing rate and billing process.
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Advanced knowledge of MS Word and Excel.
• Ability to work with large data sets.
• Ability to mentor staff and share knowledge and experiences.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to work and develop skills independently.
• Ability to meet deadlines.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Ability to use discretion and exercise independent and sound judgment.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.