Billing Operations Lead — AR/AP & Team Supervision

A.P. Moller - Maersk; California (MO); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k + Company Match

Paid Time Off

Flexible Work Schedules (when possible

Job summary

Maersk is seeking an Admin Supervisor to oversee billing operations, AR management, and related process improvements across locations. You will lead a team of up to seven billing staff, ensure accurate invoicing, and drive cash‑flow improvements.

The role requires a 3+ year track record in billing/AR, supervisory experience, and SAP or similar ERP proficiency. A Bachelor's degree in a related field is required, with exposure to logistics or transportation environments a plus.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or related field.
• 3+ years of billing, accounts receivable, finance administration, or related field.
• 3+ years of supervisory or team leadership experience.
• Experience with SAP or similar ERP systems.

Responsibilities

• Oversee daily billing activities to ensure accurate and timely invoice generation.
• Review and validate invoices, purchase orders, delivery records, and other supporting documentation.
• Enter and maintain billing information in company systems.
• Prepare customer invoices, including charges, credit terms, shipment dates, and supporting documentation.
• Research and resolve billing discrepancies, customer disputes, and invoice exceptions.
• Process credit memos and billing adjustments related to incorrect billing.
• Maintain customer billing profiles and ensure compliance with customer‑specific requirements.
• Conduct weekly AR reviews across all assigned locations.
• Monitor aging reports and identify past‑due accounts requiring follow‑up.
• Coordinate with customers and internal teams to resolve payment delays.
• Escalate collection risks and unresolved aging balances to management.
• Develop and maintain standard operating procedures for billing and AR activities.
• Improve reporting tools and processes to increase efficiency and accuracy.
• Provide backup coverage for dedicated customer billing accounts.
• Cross‑train team members to ensure adequate coverage and eliminate single points of failure.

Skills

Billing & Invoicing

Accounts Receivable

Finance Administration

Team Leadership

Education

Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

SAP

Excel

Microsoft Word

Microsoft Outlook

Job description

Maersk is seeking an Admin Supervisor to oversee billing operations, AR management, and related process improvements across locations. You will lead a team of up to seven billing staff, ensure accurate invoicing, and drive cash‑flow improvements.

The role requires a 3+ year track record in billing/AR, supervisory experience, and SAP or similar ERP proficiency. A Bachelor's degree in a related field is required, with exposure to logistics or transportation environments a plus.