Billing & Office Support Specialist – In-Office (Seattle)

Floyd, Pflueger, Kearns, Nedderman & Gress; Seattle (WA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Employer-paid medical, dental & vision

Life and LTD

401k

Transportation subsidy

Flexible spending account

Job summary

Floyd, Pflueger, Kearns, Nedderman & Gress, P.S. in Seattle is seeking a Billing Coordinator/Office Assistant for a full-time in-office role Monday–Friday, 8am–5pm, blending billing and office duties.

The position involves processing AP invoices, posting client costs with Tabs3, preparing billing reports, managing attorney hours, and supporting the Bookkeeper and Office Manager. Ideal candidates have two years of accounting-related experience or schooling, proficiency with 10-key and data entry,

Qualifications

• Two years of accounting-related experience or schooling.
• Ability to accurately process large volumes of numerical data.
• Proficiency with 10-key and data entry.
• Ability to maintain confidentiality and work professionally with colleagues.
• Desire to develop relationships with diverse individuals.

Responsibilities

• Process incoming A/P invoices per client billing guidelines.
• Post and pay client costs using Tabs3 billing software.
• Communicate with adjusters and vendors to coordinate payments.
• Enter and edit attorney/paralegal billable time to ensure compliance.
• Track attorney hours and write-offs for management.
• Pull billing reports to support motion practice and budgeting.
• Back up Bookkeeper and assist Office Manager as needed.
• Stock office supplies and assist with general office tasks.

Skills

10-key

Data entry

Numerical accuracy

MS Office

Excel

Organization

Confidentiality

Teamwork

Proactive support

Education

Accounting coursework or related schooling

Tools

Tabs3 billing software

Microsoft Excel

Job description

Floyd, Pflueger, Kearns, Nedderman & Gress, P.S. in Seattle is seeking a Billing Coordinator/Office Assistant for a full-time in-office role Monday–Friday, 8am–5pm, blending billing and office duties.

The position involves processing AP invoices, posting client costs with Tabs3, preparing billing reports, managing attorney hours, and supporting the Bookkeeper and Office Manager. Ideal candidates have two years of accounting-related experience or schooling, proficiency with 10-key and data entry,