Billing Coordinator and Office Assistant

Floyd, Pflueger, Kearns, Nedderman & Gress; Seattle (WA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Employer-paid medical, dental & vision

Life and LTD

401k

Transportation subsidy

Flexible spending account

Job summary

Floyd, Pflueger, Kearns, Nedderman & Gress, P.S. in Seattle is seeking a Billing Coordinator/Office Assistant for a full-time in-office role Monday–Friday, 8am–5pm, blending billing and office duties.

The position involves processing AP invoices, posting client costs with Tabs3, preparing billing reports, managing attorney hours, and supporting the Bookkeeper and Office Manager. Ideal candidates have two years of accounting-related experience or schooling, proficiency with 10-key and data entry,

Qualifications

• Two years of accounting-related experience or schooling.
• Ability to accurately process large volumes of numerical data.
• Proficiency with 10-key and data entry.
• Ability to maintain confidentiality and work professionally with colleagues.
• Desire to develop relationships with diverse individuals.

Responsibilities

• Process incoming A/P invoices per client billing guidelines.
• Post and pay client costs using Tabs3 billing software.
• Communicate with adjusters and vendors to coordinate payments.
• Enter and edit attorney/paralegal billable time to ensure compliance.
• Track attorney hours and write-offs for management.
• Pull billing reports to support motion practice and budgeting.
• Back up Bookkeeper and assist Office Manager as needed.
• Stock office supplies and assist with general office tasks.

Skills

10-key

Data entry

Numerical accuracy

MS Office

Excel

Organization

Confidentiality

Teamwork

Proactive support

Education

Accounting coursework or related schooling

Tools

Tabs3 billing software

Microsoft Excel

Job description

Position Opening:Billing Coordinator/Office Assistant

Floyd, Pflueger, Kearns, Nedderman & Gress, P.S. is a highly successful civil defense litigation firm comprised of employees dedicated to excelling in their areas of expertise.Our 30 years of successful client representation have been achieved through team collaboration, skilled personnel, professional development at all levels of the firm, and a demonstrated commitment to our communities.

Located in Seattle, we are a small in-office law firm overlooking beautiful Puget Sound.We pride ourselves on fostering relationships, supporting each other in our practice areas, continually improving processes and consciously providing opportunities to build community amongst ourselves.

This full-time in-office position, Monday-Friday, 8am-5pm, and is a blend of billing and office assistant tasks.

Billing Coordinator (80%)

• Process incoming A/P invoices per each client’s billing guidelines.
• Post and pay client costs using Tabs3 billing software.
• Communicate with adjusters and vendors to coordinate payments of case related work.
• Enter and edit attorney/paralegal billable time to ensure compliance with client requirements.
• Track and update attorney hours and write offs for management.
• Send out shared records cost invoices to other firms based on paralegal notes.
• Sort and file client documents/invoices for electronic and manual storage.
• Pull billing reports and data as requested by attorneys to support motion practice and budget creation.
• Record credit card, mileage, postage, and copying transactions, charging clients on a case-by-case basis.
• Back up Bookkeeper in their absence.
• Perform other duties as requested by Bookkeeper and CEO.
• Assist Office Manager processing and distributing incoming mail.
• Track, order and stock office and kitchen supplies, and copier toner for desktop printers.
• Back up the Office Assistant when they are out of the office. Tasks include coffee preparation, dishwashers, copier machine paper supply, newspapers, conference room set up/take down for client meetings, stocking the beverage refrigerator.
• Assist legal assistants with case scheduling, binder preparation, printing case documents.
• Perform other duties as requested .

The skills, abilities and experience of successful candidates include:

• Two years of previous accounting related experience or schooling regarding same.
• Use of 10-key and data entry skills a plus
• Ability to accurately process large volumes of numerical information
• Ability to work with colleagues professionally, effectively, and respectfully.
• Proficiency with Microsoft Office and Excel.
• Exceptional organizational skills and ability to prioritize workload and timelines.
• Ability to anticipate needs and offer proactive support.
• Demonstrated ability to maintain confidentiality in all situations.
• Desire to develop relationships with individuals who have different cultural frameworks.

As a Floyd | Pflueger employee, you will:

• Join a team of co-workers who know how to have fun.
• Be offered the ability to participate in a competitive benefits package which includes employer paid medical, dental and vision, life and LTD, flexible spending account, 401k, and transportation subsidy.
• Enjoy a business casual work environment.
• Engage in supporting our local community through drives such as Northwest Harvest, Toys for Tots and others.

Compensation: $50,000 - $60,000