Billing & Office Operations Specialist

RoadSafe Traffic Systems; Sparks (NV); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

RoadSafe Traffic Systems in Sparks, NV is seeking an Administrative Specialist to oversee billing, invoicing, and general office support in a fast-paced construction environment.

The role requires 3-5 years of administrative experience, proficiency with MS Outlook, Excel, and billing software, and strong attention to detail. Compensation includes medical, dental, vision, and a 401(k) plan for eligible employees, plus growth potential and a supportive team atmosphere.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years of administrative experience; construction industry a plus.
• Proficient in billing software and accounting systems for processing invoices, payments, and reconciliation.
• Strong attention to detail and numerical skills for accurate invoicing.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling filing and mailing tasks to maintain organized records and efficient communication.
• Ordering office supplies as needed to support business operations.
• Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations.
• Entering data into customer portals as required for accurate tracking and reporting.
• Assisting with Accounts Receivable (AR) collections to ensure timely payments.
• Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

Skills

Strong organizational skills

Attention to detail

Communication skills

Education

High school diploma or GED

Associate degree preferred

Tools

Billing software

Accounting systems

MS Excel

MS Outlook

MS Word

Vista software

Job description

RoadSafe Traffic Systems in Sparks, NV is seeking an Administrative Specialist to oversee billing, invoicing, and general office support in a fast-paced construction environment.

The role requires 3-5 years of administrative experience, proficiency with MS Outlook, Excel, and billing software, and strong attention to detail. Compensation includes medical, dental, vision, and a 401(k) plan for eligible employees, plus growth potential and a supportive team atmosphere.