Billing & Office Administrator (AP/AR) for 3PL Logistics

International Warehouse Group; Melville (NY); On-site; USD 45,000 - 58,000; Full time

Job summary

International Warehouse Group is seeking a detail oriented Billing & Office Administrator to manage monthly invoicing, AP/AR, and general office duties at our Melville office. Strong QuickBooks and Excel skills are essential to keep accurate records and support the accounting team.

You will prepare invoices, process vendor bills, monitor AR aging, and assist with day-to-day administration to help our logistics operations run smoothly.

Qualifications

• 2+ years in billing, AP/AR, bookkeeping, or office administration.
• Proficient in QuickBooks and Excel.
• Associate's degree or equivalent experience.

Responsibilities

• Prepare and send monthly customer invoices, including backup documentation.
• Enter vendor bills, track approvals, and support the weekly payment run.
• Monitor AR aging, send statements and reminders, and follow up on open balances.
• Allocate parcel charges to customers and resolve routine billing corrections.
• Set up new customers, collect required paperwork, and maintain organized files.
• General office administration and backup support to the accounting team.

Skills

Billing & AR/AP experience

Office administration

Education

Associate's degree or equivalent

Tools

QuickBooks

Excel

Job description

International Warehouse Group is seeking a detail oriented Billing & Office Administrator to manage monthly invoicing, AP/AR, and general office duties at our Melville office. Strong QuickBooks and Excel skills are essential to keep accurate records and support the accounting team.

You will prepare invoices, process vendor bills, monitor AR aging, and assist with day-to-day administration to help our logistics operations run smoothly.