AR/AP Specialist - Logistics Billing & Payments

MW Logistics, LLC; Dallas, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

MW Logistics, LLC in Dallas, TX is seeking an Accounting Specialist to support AR/AP and general accounting in a fast-paced logistics environment. You will generate invoices, process payments, reconcile remittances, and help maintain accurate records within the TMS system, collaborating with carriers, customers, and internal teams.

In-office hours 8:00am–5:00pm, with occasional after-hours as needed. Bachelor’s degree preferred; 5+ years in AR/AP in logistics; strong Excel skills and attention

Qualifications

• Bachelor’s degree in Accounting/Finance preferred.
• 5+ years of AR/AP experience in transportation, logistics, or supply chain.
• Experience with high-volume transactions and tight billing deadlines.
• Proficiency in Excel and accounting software.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Clear and professional communication with carriers and customers.

Responsibilities

• Generate customer freight invoices based on rate confirmations and delivery documentation.
• Ensure invoices include all required backup (PODs, BOLs, accessorial approvals).
• Communicate with customers regarding billing questions, disputes and collections.
• Maintain customer records, contracts, ACH and W-9 documentation.
• Monitor AR aging and follow up on past-due freight bills.
• Collaborate with operations and customer service teams to resolve billing issues.
• Process carrier and vendor invoices accurately and on time.
• Match invoices to load confirmations, rate agreements, BOLs, and POD.
• Review accessorial charges for accuracy.
• Resolve invoice discrepancies with carriers, brokers, and internal teams.
• Prepare and process weekly ACH payments; maintain carrier/vendor records.

Skills

Excel proficiency

Accounting software

Attention to detail

Problem solving

Communication skills

Time management

Organizational skills

Fast-paced environment

Education

Bachelor’s degree in Accounting/Finance

Tools

TMS system

Job description

MW Logistics, LLC in Dallas, TX is seeking an Accounting Specialist to support AR/AP and general accounting in a fast-paced logistics environment. You will generate invoices, process payments, reconcile remittances, and help maintain accurate records within the TMS system, collaborating with carriers, customers, and internal teams.

In-office hours 8:00am–5:00pm, with occasional after-hours as needed. Bachelor’s degree preferred; 5+ years in AR/AP in logistics; strong Excel skills and attention