Accounts Receivable Specialist

Anchor3PL; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Benefits

Team environment

Accounting experience

Logistics exposure

Job summary

Anchor 3PL is seeking a motivated Accounts Receivable Specialist to join our Accounting team. This entry-level role focuses on customer invoicing, payment posting, collections, and maintaining accurate customer accounts.

You will work with QuickBooks Online and MS Excel, communicating with customers and internal teams to resolve billing discrepancies and ensure timely payments. Training is available for the right candidate, with opportunities to grow in a logistics-focused environment.

Qualifications

• High school diploma or equivalent required.
• Previous Accounts Receivable, billing, bookkeeping, or customer service experience preferred.
• QuickBooks Online experience required.
• Basic knowledge of Microsoft Excel and Microsoft Outlook.

Responsibilities

• Create and distribute customer invoices accurately and on schedule.
• Post customer payments and maintain accurate accounts.
• Monitor past-due accounts and assist with collection efforts.
• Respond to inquiries about invoices, payments, and statements; resolve discrepancies.

Skills

Accounts Receivable

Customer billing & invoicing

Payment posting

Collections

QuickBooks Online

Microsoft Excel

Verbal & written communication

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Excel

Microsoft Outlook

Job description

Accounts Receivable SpecialistPosition Summary

Anchor 3PL is seeking a motivated, detail-oriented Accounts Receivable Specialist to join our Accounting team. This entry-level position will primarily focus on customer invoicing, payment posting, collections, and maintaining accurate customer accounts.

The ideal candidate will be organized, dependable, comfortable communicating with customers, and able to manage recurring billing deadlines. Prior Accounts Receivable, billing, bookkeeping, or customer service experience is preferred, but we are willing to train the right candidate who demonstrates strong attention to detail and a willingness to learn.

Experience with QuickBooks Online is required. Experience in a warehouse, logistics, fulfillment, or third-party logistics (3PL) environment is a plus.

Key Responsibilities

Customer Billing & Invoicing

• Create and distribute customer invoices accurately and according to established billing schedules.
• Review invoices for accuracy before sending to customers.
• Ensure invoices include the appropriate charges, purchase orders, supporting documentation, and customer information.
• Assist with customer billing questions and invoice requests.

Payment Posting & Account Maintenance

• Post customer payments accurately and in a timely manner.
• Research and resolve unapplied or misapplied payments.
• Maintain accurate customer account balances and payment records.

Collections

• Monitor customer accounts for past-due invoices.
• Follow up with customers by email and phone regarding outstanding balances.
• Send payment reminders, statements, and past-due notices.
• Work with customers to obtain payment status and expected payment dates.
• Assist with efforts to reduce outstanding and past-due receivables.

Customer & Internal Support

• Respond professionally and promptly to customer questions regarding invoices, payments, account balances, and statements.
• Work with internal teams to research and resolve billing discrepancies.
• Maintain professionalism and confidentiality when handling customer financial information.
• Assist with other Accounting and Accounts Receivable duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous Accounts Receivable, billing, bookkeeping, accounting, or customer service experience preferred.
• QuickBooks Online experience required.
• Basic knowledge of Microsoft Excel and Microsoft Outlook.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to follow established processes and meet recurring billing deadlines.
• Ability to work independently while also being a dependable member of a team.
• Experience with warehouse management systems (WMS), logistics software, fulfillment, or the 3PL industry is a plus.

Preferred Skills

• Accounts Receivable
• Customer billing and invoicing
• Payment posting and cash application
• Collections
• QuickBooks Online
• Microsoft Excel
• Account reconciliation

What We Offer

• Paid time off and company benefits
• Collaborative, team-oriented work environment
• Opportunity to build accounting and Accounts Receivable experience
• Opportunity to develop knowledge of the logistics, fulfillment, and third-party warehousing industry