Billing Manager

Waukesha County Technical College; City of Pewaukee (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Tuition reimbursement

Tuition waiver

Health benefits

Generous time off

Job summary

Waukesha County Technical College is seeking a Billing Manager to lead student billing and accounts receivable operations, ensuring accurate and timely financial processes. You will work across departments to support students, oversee all billing functions, and provide leadership to the billing staff.

The role involves managing billing cycles, payment processing, collections, tax reporting, and 1098-T processing, with regular hours Monday–Friday.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Three to five years of experience in billing, accounting, or finance, preferably in higher education.
• Supervisory experience with demonstrated ability to lead a team.

Responsibilities

• Manage the student billing process, including students and third parties billings as well as payment plan set up.
• Monitor delinquent accounts, implement collection strategies, and coordinate with outside collection agencies as needed.
• Oversee financial aid activities relating to college receipt and disbursement of funds; oversee student refunds and compliance.
• Serve as primary point of escalation for complex billing questions.
• Direct and monitor electronic banking activity for college including credit card and online payment processing.

Skills

Student information systems

Financial processes

Leadership

Communication

Education

Bachelor's degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Join our Financial Accounting Services team as a Billing Manager, where you will lead student billing and accounts receivable operations, ensure accurate and timely financial processes, and collaborate across departments to support students and the College’s financial operations. The Billing Manager oversees all student billing and accounts receivable functions within the Financial Accounting Services department. This role ensures accurate assessment of tuition and fees, timely billing cycles, payment processing, collections management, and compliance with institutional and regulatory requirements. The Billing Manager collaborates closely with Financial Aid, Registration and Enrollment, while providing leadership to the billing team.

Characteristic Duties and Responsibilities (include, but not limited to)

ESSENTIAL DUTIES AND RESPONSIBILITIES: This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

• Manage the student billing process, including students and third parties billings as well as payment plan set up.
• Monitor delinquent accounts, implement collection strategies, and coordinate with outside collection agencies as needed.
• Oversee financial aid activities relating to college receipt and disbursement of funds; oversee student refunds and compliance.
• Serve as primary point of escalation for complex billing questions.
• Direct and monitor electronic banking activity for college including credit card and online payment processing. Supervise cash handling and business banking activities.
• Responsible for enterprise and fiduciary cash activities and proper accounting for college.
• Oversee unclaimed property and other related functions.
• Calculate, prepare, and submit periodic sales tax returns, including preparing required schedules and supporting documentation.
• Manage 1098-T processing and ensure regulatory compliance.
• Supervise billing staff, including hiring, training, scheduling, performance evaluation, and professional development.
• Participate in and contribute to assignments and special projects of a similar nature and level. Maintain current professional and technical knowledge in the field through professional education and activities.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding of student information systems and financial processes.
• Effective leadership and interpersonal skills.
• Ability to work e?ectively with a variety of people and backgrounds.
• Excellent analytical, organizational, and problem solving skills.
• Exceptional communication and customer service abilities.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Ability to read, understand, and explain complicated procedures and regulations; to communicate e?ectively both orally and in writing; and to organize and schedule work priorities e?ectively.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

1. Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
2. Three (3) to five (5) years of experience in billing, accounting, or finance, preferably in higher education.
3. Supervisory experience, with demonstrated ability to lead a team.

Supplemental Information

The Billing Manager role is a full time, benefit eligible position in the Financial Accounting Services Department.

Monday through Friday, typical hours: 8:00a-4:30p

The position is available to start January 2027.

WCTC offers a wide range of outstanding benefits.

Benefits include, but not limited to:

• Competitive compensation
• Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
• Well-being activities to support personal and professional well-being
• Collaborative and supportive team environment

Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship.