Billing Manager

WCTC Corporate Training Center; City of Pewaukee (WI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package (health

Dental, vision, life, long-term disab.

Tuition reimbursement / waiver

Well-being activities

Job summary

WCTC Corporate Training Center in Pewaukee, WI, is seeking a Billing Manager to lead student billing and accounts receivable, ensuring accurate and timely financial processes across departments. You will oversee tuition assessment, payment cycles, collections, refunds, and compliance, supervise billing staff, and coordinate with Financial Aid, Registration and Enrollment.

The role starts in January 2027 and offers a full-time position with generous benefits.

Qualifications

• Bachelor’s degree required in Accounting, Finance, Business Administration, or related field.
• 3–5 years in billing, accounting, or finance, preferably in higher education.
• Supervisory experience leading a team.

Responsibilities

• Manage student billing and accounts receivable processes.
• Monitor delinquent accounts and coordinate with collection agencies as needed.
• Oversee financial aid activities and refunds, ensuring compliance.
• Lead and develop the billing staff; hire, train, schedule, and evaluate.
• Collaborate with Financial Aid, Registration and Enrollment across departments.

Skills

Student information systems

Leadership & interpersonal skills

Cross-department collaboration

Analytical & problem-solving

Communication & customer service

Microsoft Excel

Reading and explaining procedures

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Microsoft Office Suite

Excel

Job description

Description

Join our Financial Accounting Services team as a Billing Manager, where you will lead student billing and accounts receivable operations, ensure accurate and timely financial processes, and collaborate across departments to support students and the College’s financial operations. The Billing Manager oversees all student billing and accounts receivable functions within the Financial Accounting Services department. This role ensures accurate assessment of tuition and fees, timely billing cycles, payment processing, collections management, and compliance with institutional and regulatory requirements. The Billing Manager collaborates closely with Financial Aid, Registration and Enrollment, while providing leadership to the billing team.

Essential Duties And Responsibilities

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

Characteristic Duties and Responsibilities (include, but not limited to)

• Manage the student billing process, including students and third parties billings as well as payment plan set up.
• Monitor delinquent accounts, implement collection strategies, and coordinate with outside collection agencies as needed.
• Oversee financial aid activities relating to college receipt and disbursement of funds; oversee student refunds and compliance.
• Serve as primary point of escalation for complex billing questions.
• Direct and monitor electronic banking activity for college including credit card and online payment processing. Supervise cash handling and business banking activities.
• Responsible for enterprise and fiduciary cash activities and proper accounting for college.
• Oversee unclaimed property and other related functions.
• Calculate, prepare, and submit periodic sales tax returns, including preparing required schedules and supporting documentation.
• Manage 1098-T processing and ensure regulatory compliance.
• Supervise billing staff, including hiring, training, scheduling, performance evaluation, and professional development.
• Participate in and contribute to assignments and special projects of a similar nature and level. Maintain current professional and technical knowledge in the field through professional education and activities.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding of student information systems and financial processes.
• Effective leadership and interpersonal skills.
• Ability to work e?ectively with a variety of people and backgrounds.
• Excellent analytical, organizational, and problem solving skills.
• Exceptional communication and customer service abilities.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Ability to read, understand, and explain complicated procedures and regulations; to communicate e?ectively both orally and in writing; and to organize and schedule work priorities e?ectively.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Three (3) to five (5) years of experience in billing, accounting, or finance, preferably in higher education.
• Supervisory experience, with demonstrated ability to lead a team.

Supplemental Information

The Billing Manager role is a full time, benefit eligible position in the Financial Accounting Services Department.

Monday through Friday, typical hours: 8:00a-4:30p

The position is available to start January 2027.

Interview

Selected candidates will be invited to an on-campus interview. Interview date is Thursday, December 10th.

Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months.

WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:

• Competitive compensation
• Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
• Well-being activities to support personal and professional well-being
• Collaborative and supportive team environment

Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship.