Billing Analyst

CallTower Inc; City of Rochester (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Annual Market comp evaluation

85% employer paid Medical plans

Dental/Vision

PTO accrual starts day one

100% 401k match on first 4%

Paid Parental Leave

Employer paid life insurance / LTD / E

P telehealth / Gym Pass

Job summary

CallTower Inc. is seeking a Billing Analyst to manage daily maintenance of the billing system and ensure accurate customer charges.

You will work with the Billing Manager to keep billing timely and resolve disputes, delivering a positive interface experience for clients. Responsibilities include monthly closes, onboarding data syncing from CT systems, refining processes in Salesforce and the billing system, and providing ad-hoc reporting while collaborating with cross-functional teams to support

Qualifications

• Bachelor's degree or relevant experience required.
• 3+ years of experience in billing.
• Ability to maintain and update billing system and processes.
• Strong time management and collaborative skills.
• Detail oriented with analytical mindset.
• Excellent written and verbal communication.

Responsibilities

• Maintain daily operations of the billing system and ensure accuracy.
• Assist in monthly bill closes and onboarding data syncing.
• Support pricing overrides and catalog migrations with other departments.
• Prepare ad-hoc reports as needed.
• Back up billing manager when required.
• Engage with billing vendor and contribute to process documentation.

Skills

Billing experience

Analytical

Time management

Communication

Self-motivation

Collaboration

Detail oriented

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

Microsoft Excel

Job description

Description

Job Purpose

This position is responsible for the daily maintenance of the billing system, with a working knowledge of billing platform functionality and billing processes. The individual is responsible for accurately capturing and applying all charges made to customer services. This position requires a high attention to detail and the ability to work with multiple systems to ensure accurate billing. The Billing Analyst works with the Billing Manager to update and maintain the Billing System to ensure accurate, timely client billings each month and provide clients with a positive interface experience when disputes arise.

Duties

• Daily Maintenance of the Billing System
• Assist in monthly bill closes
• Process onboarding orders and ensure accuracy of syncing data from CT systems to billing system; apply manual charges as necessary
• Refine and improve the onboarding process in SalesForce and billing system
• Process MACDs; apply manual charges as required
• Process catalog service conversions to migrate customers between product sets and/or product catalog versions; ensure that pricing and products are accurate and billing correctly, engaging other department resources as necessary
• Process offboarding/location billing account terminations
• Process contract renewals and apply updated charges in billing system as directed by inside sales; maintain updated contract term details in Salesforce.
• Engage DEV to implement Customer Pricing Override entries to correct syncing/quoting issues
• Attend cross functional meetings as needed
• Provide project based or ad-hoc reporting as required
• Assist with provisioning and billing system integration projects
• Assist with billing vendor relationship
• Assist with process documentation
• Assist in resolving customer disputes and issues, focused on providing the best possible experience for the customer balanced against CallTower's financial health
• Ensure efficiency and effectiveness of billing processes and system operation
• Engage billing system vendor to escalte? resolve system issues
• Be able to approach workload in a self-directed manner, working independently and in a collaborative nature
• Provide billing system navigational, informational or interpretive assistance to outside departments
• Analyze monthly billing procedures and update accordingly
• Back up billing manager as needed

Essential skills and experience

• Bachelor's degree or additional relevant experience required
• 3+ years of experience in billing
• Ability to maintain and update billing system and billing processes
• Intuitive, proactive, collaborative, ambitious, creative problem solver, analytical, versatile, and "thrives under pressure" are words that describe you.
• Must be self-motivated with strong time management skills.
• Detail oriented with computational accuracy and character strength.
• Excellent written and verbal communication, demonstrates active listening and comprehension skills.
• Comfortable in the dynamic atmosphere of a highly technically focused organization with a rapidly expanding and changing customer base.
• Strong individual contributor with exceptional organizational and communications skills.
• Strong collaboration skills and ability to work across all departments.
• Ownership mentality of role and projects.
• Track record in successfully meeting deadlines while handling multiple projects.
• Proficiency in Microsoft Excel including use of pivot, v-lookup tables

Benefits

• Annual Market comp evaluation
• 85% employer paid Medical plans (HDHP and PPO options)
• Dental/Vision
• PTO accrual starts day one
• 100% 401k match on first 4%
• Paid Parental Leave
• 100% Employer paid life insurance, LTD, EAP, telehealth, Gym Pass