Billing & Invoicing Specialist

Productivity Inc; Plymouth (MN); Hybrid; USD 40,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401(k) with company match

Pre-tax Flexible Spending Account

Health Savings Accounts

Generous paid time off

Sit/stand desk

On-site fitness center

Job summary

Productivity Inc. in Minnesota is seeking an experienced billing and invoicing professional who enjoys solving puzzles and ensuring every component is billed correctly.

You will gather information from multiple departments, spot discrepancies, post monthly journal entries, and generate reports with meticulous attention to detail.

In-office during training with a hybrid schedule 1–2 days per week from home after training, and a competitive benefits package is offered.

Qualifications

• 2+ years of accounting and invoicing experience.
• Strong understanding of accounting and billing principles.
• Analytical and problem-solving skills; able to spot for inconsistencies.
• Able to ask questions and follow up across departments.
• Strong communication and customer service skills.
• Highly organized and detail-oriented with multiple deadlines.
• Ability to work independently while collaborating with others.
• Proficiency with Excel and Outlook.

Responsibilities

• Invoice machines.
• Review sales documentation to confirm all charges are captured.
• Collaborate with multiple departments to resolve discrepancies.
• Compare supporting docs against ERP/accounting data.
• Identify missing information and ask questions to resolve issues.
• Create and post monthly journal entries.
• Run and distribute monthly reports.

Skills

Billing & invoicing

Accounting principles

Analytical thinking

Communication

Organizational skills

Independent worker

Excel

Outlook

Tools

Microsoft Office

Job description

Are you an experienced billing or accounting professional who enjoys figuring things out, asking questions, and making sure all the pieces come together?

We are looking for a detail-oriented billing & invoicing person. These aren't simple product invoices. A single customer order may include a custom-configured machine, options and accessories, service, installation, training, freight, financing, and other components involving multiple departments.

You'll pull information together, identify what's missing or doesn't make sense, ask the right questions, and ensure the customer is billed completely and accurately.

What \u2019You\u2019ll Do

• Invoice machines.
• Review sales documentation to confirm all equipment, services, tooling, training, freight, and other charges are accurately captured.
• Work closely with multiple departments to gather information and resolve discrepancies.
• Compare supporting documentation against ERP/accounting system information.
• Identify missing or conflicting information and proactively ask questions to resolve the issue.
• Create and post monthly journal entries.
• Run and distribute monthly reports.

What We\u2019re Looking For

• 2+ years of accounting and invoicing, billing, project accounting, or other related experience.
• Strong understanding of accounting and billing principles.
• Excellent analytical and problem-solving skills — you don't simply process what's in front of you; you notice when something doesn't look right and investigate.
• Comfortable asking questions and following up across multiple departments.
• Strong communication and customer service skills.
• Highly organized and detail-oriented with the ability to manage multiple projects and deadlines.
• Ability to work independently while collaborating extensively with others.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• In-office during the training period, with the opportunity for a hybrid schedule of 1–2 days per week from home after approximately six months, once fully trained in the role.

Excellent Benefits & a Great Place To Work

• $29 - $32/hour – depending on experience and qualifications
• Medical, Dental & Vision coverage effective day-1 for employees and families
• 401(k) with company match
• Pre-tax Flexible Spending Account or Health Savings Accounts
• Generous paid time off
• Sit/stand desk option
• On-site fitness center

Why Productivity

Productivity is dedicated to helping precision manufacturing companies produce globally sourced products better and faster, with lower overall cost. Since 1968, Productivity has been a trusted partner empowering our customers with the knowledge, support, equipment, and industrial supplies needed to overcome challenges, achieve greater efficiency, and deliver superior results.

We believe our employees are our first customers. Each is critical to achieving success and will be treated with respect and encouragement to do what is best to inspire loyal customers.

IND123