Billing & Invoice Administrator

TAK Broadband, LLC; Sacramento, Northern (CA, KY); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Bi-weekly pay

Benefits package

Paid Time Off

401(k) with company match

Life insurance

Job summary

TAK Broadband is seeking a Billing & Invoice Administrator to join our Sacramento, CA office. The role supports revenue verification for invoicing and payroll, creating invoices, and ensuring client billing deadlines are met.

The position is full-time and onsite Monday–Friday with a comprehensive benefits package, including medical/dental/vision, PTO, 401(k) with company match, and life insurance. Proficiency in Excel and strong organizational skills are essential.

Qualifications

• Minimum 1 year of administrative support or related experience.
• Invoicing/billing experience is required.
• Strong data entry skills and attention to detail.
• Proficient in Microsoft Excel, Pivot Tables, and complex formulas.

Responsibilities

• Assist with revenue verification for invoicing and payroll.
• Track weekly invoice status and update internal systems from client portals.
• Communicate with clients, field leaders, and jurisdictions.
• Prepare project invoices including special client billing requirements and deadlines.
• Maintain daily trackers for invoicing and scheduling pre-con inspections.
• Perform other duties as assigned.

Skills

Administrative support

Data entry

Invoicing

Analytical thinking

Communication

Multitasking

Time management

Plan reading

Tools

Microsoft Excel

Pivot Tables

Outlook

Microsoft Word

Teams

Job description

Description

TAK Broadband is a leading end-to-end U.S. fiber broadband network construction contractor operating in 42 states. It builds more than just networks; it connects communities to new valuable digital opportunities. TAK offers comprehensive service solutions, from construction to drops to fulfillment. TAK’s ecosystem of partners allows it to successfully complete every project starting from the first point of conception. This includes engineering teams, distributors, and more than 100 qualified construction crews with extensive experience across all ISP types and markets; over 300 experienced bury drop crews; and more than 700 professional technicians.

We are seeking a Billing & Invoice Administrator to join our team in our office located in Sacramento, CA (1326 N Market Blvd, Sacramento, CA 95834). In this role, you will assist with revenue verification for invoicing and payroll. You will prepare invoices, reviewing client billing details to ensure all deadlines are met for each client.

Why TAK?

• Full Time
• Onsite Monday – Friday, between 7am – 4pm
• Paid Bi-Weekly
• Compensation: $25 - $27 per hour, DOE
• Full Benefits Package (Medical, Dental & Vision)
• Paid Time Off
• 401(k) with Company Match!
• 25K Company Paid Life Insurance
• Independent Work & Team Collaboration
• Career Development & Advancement Opportunities!

The Role

• Assist with revenue verification for invoicing
• Responsible for weekly invoice status tracking and reporting, as well as weekly job updating from client portal to internal system
• Communicate with clients, field leaders, and jurisdictions
• Prepare project invoices to include any special client billing requirements and ensure all client billing deadlines are met
• Maintain daily trackers
• Scheduling pre-cons and other permitting duties
• Other duties and responsibilities as assigned

Requirements

• 1+ year(s) administrative support, data entry or relatable experience required
• Previous invoicing/billing experience
• Excellent data entry skills with strong attention to detail
• Strong analytical skills, ability to identify and resolve issues quickly
• Proficient with Microsoft Excel, including Pivot Tables and complex formula creation
• Proficient with other Microsoft Office Suite programs (Teams, Outlook, Word, etc)
• Ability to learn new software efficiently and work in multiple databases simultaneously
• Ability to read plan sets/redlines
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to multitask while meeting time sensitive deadlines
• Ability to be flexible and adjust to changes
• Ability to champion a positive environment with a can-do attitude
• Able to work in an office environment with prolonged periods of sitting at a desk and working on a computer
• Must provide a valid government-issued photo ID for verification; a driver’s license is required if the role involves driving
• Passing of all pre-employment requirements (MVR, Background Check, Drug Screen)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

TAK is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by law. We maintain full compliance with the Americans with Disabilities Act and are committed to providing equal access throughout our employment practices. Individuals with disabilities may request reasonable accommodations during the application and hiring process by contacting [e-mail]