Billing & Financial Operations Coordinator

Familyandchildrenservices; Kalamazoo (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Familyandchildrenservices is seeking a Billing & Fiscal Coordinator to support the Children’s Services team by handling financial, reimbursement, compliance, and business support functions. This role ensures accurate billing, timely payments, and reliable records to enable high-quality foster care and adoption services.

You will work with the Finance Department and leadership to maintain regulatory compliance, prepare reports, and coordinate audits while safeguarding confidential information

Qualifications

• Associate’s degree in business administration, office administration, or accounting; bachelor’s degree preferred.
• Minimum of 3 years of progressively responsible administrative support and accounting/billing experience.
• Strong attention to detail and accuracy.
• Experience managing billing, accounting support, or financial recordkeeping.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Prepare, process, and submit monthly child welfare billing accurately and on deadlines.
• Verify billing documentation for completeness and compliance with state and agency requirements.
• Track and post DHHS payments.
• Monitor reimbursement reports and investigate billing discrepancies.
• Coordinate with finance regarding billing, payments, and audits.
• Maintain billing records and financial files.
• Assist with budget tracking and expense monitoring.

Skills

Attention to detail

Communication skills

Time management

Education

Associate degree in business administration / related field

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Familyandchildrenservices is seeking a Billing & Fiscal Coordinator to support the Children’s Services team by handling financial, reimbursement, compliance, and business support functions. This role ensures accurate billing, timely payments, and reliable records to enable high-quality foster care and adoption services.

You will work with the Finance Department and leadership to maintain regulatory compliance, prepare reports, and coordinate audits while safeguarding confidential information