Billing Coordinator-Immigration

Considine Search; New York (NY); Híbrido; USD 85.000 - 95.000; Jornada completa

Descripción de la vacante

Considine Search is seeking an Immigration Billing Coordinator in New York, NY. This role is critical for the accurate preparation, review, and submission of client invoices in the immigration practice. Candidates should have at least 5 years of billing experience, preferably in a law firm, and possess strong communication skills.

Responsibilities include processing attorney bills, managing unbilled inventory, and ensuring compliance with client billing guidelines. The position offers a salary range of $85,000.00-$95,000.00 plus overtime and bonuses.

Formación

• Minimum of 5 years of billing experience in a law firm or professional services environment.
• Experience with legal billing systems recommended.
• Strong attention to detail and organizational skills.

Responsabilidades

• Compile, review, and process attorney bills on a monthly basis.
• Ensure compliance with billing guidelines and maintain accurate records.
• Monitor aged unbilled inventory and follow up with attorneys.

Conocimientos

Strong verbal and written communication skills

Ability to work independently and in a team

Attention to detail and organizational skills

Proficiency in Excel and Smartsheet

Analytical and problem-solving skills

Knowledge of immigration billing structures

Educación

Bachelor’s degree in accounting, finance, business administration, or related field

Herramientas

3E

eHUB

Microsoft Excel

Microsoft Word

Descripción del empleo

New York, NY

Summary

The Immigration Billing Coordinator is responsible for the accurate preparation, review, and submission of client invoices for the firm’s immigration practice, including manual and electronic billing. This role ensures compliance with client billing guidelines, maintains billing records, and supports attorneys and clients with all billing-related matters. The Billing Coordinator will also assist attorneys with the management of unbilled inventory, retainer balances, and immigration-specific billing requirements.

Responsibilities

• Compile, review, and process attorney bills on a monthly basis for immigration matters.
• Track proformas to ensure timely and accurate billing submissions.
• Review and edit pre-bills as requested by attorneys, paralegals, and administrative staff.
• Monitor aged unbilled inventory and follow up with attorneys to ensure timely billing.
• Apply retainer and on-account funds in accordance with attorney instructions and firm policy.
• Monitor client retainers and coordinate replenishment requests when necessary.
• Process write-offs and billing adjustments in accordance with firm guidelines.
• Handle complex billing arrangements, including flat-fee matters, visa petition billing, split-party billing, and electronic billing submissions.
• Submit invoices electronically and assist with resolving e-billing rejections or discrepancies.
• Review supporting documentation for accuracy and compliance with client billing requirements.
• Research and respond promptly to internal and external billing inquiries.
• Identify, investigate, and correct billing inaccuracies or discrepancies.
• Maintain effective communication with attorneys, paralegals, administrative staff, and clients regarding billing matters and payment status.
• Maintain accurate billing files and ensure billing arrangements and client instructions remain up to date.
• Assist with preparation of client billing reports and account analyses as needed.
• Provide backup support to team members and assist with special projects and other duties as assigned.

Qualifications

Education

• Bachelor’s degree is preferred, ideally with a concentration in accounting, finance, business administration, or a related field. Equivalent work experience will be considered.

Experience

• Minimum of 5 years of billing experience in a law firm or professional services environment, preferably supporting an immigration practice group.
• Experience with legal billing systems such as 3E, eHUB, or similar platforms preferred.
• Experience with electronic billing platforms and client billing guidelines preferred.
• Proficiency in Microsoft Excel and Word

Skills and Abilities

• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills with a high degree of accuracy.
• Proficiency in Excel and Smartsheet.
• Excellent analytical, problem-solving, and follow-up skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Knowledge of immigration billing structures, including flat-fee and retainer-based matters, preferred.
• Flexibility and adaptability to changing priorities and workflow demands.
• Willingness to work additional hours as required to meet deadlines.

Work Environment

Hybrid role with the expectation of 3 days in the office.

Equal Opportunity Employer

The firm is an Equal Opportunity Employer. It is their policy to recruit, hire, train, and promote employees without regard to race, color, disability, religion, age, marital status, veteran status, gender, national origin, sexual orientation, genetic information, medical condition or disability, or any other protected status under federal, state, or local law.

Salary

$85,000.00-$95,000.00, plus overtime and bonus. Salary offered to a successful candidate will be dependent on several factors that may include but are not limited to years of experience, industry experience, education, etc.