Billing Manager

Miller & Chevalier; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

Miller & Chevalier seeks a Billing Manager to lead the accounting team's billing function and supervise two Billing Coordinators. The role ensures adherence to firm billing policies and regular interaction with billing attorneys and assistants.

Responsibilities include preparing pre-bills, closing monthly periods, handling cash receipts, maintaining rate records, and generating weekly/monthly metrics. Strong supervisory and Excel skills required.

Qualifications

• Bachelor's degree in business or related field required; equivalent combination acceptable.
• Five or more years supervisory experience in client billing and e-billing.
• Proven ability to implement changes with diverse teams.
• Excellent interpersonal, written, and verbal communication skills.

Responsibilities

• Prepare pre-bills and revise bills with edits, write-offs and adjustments; ensure accurate and timely billing and e-billing.
• Responsible for monthly system closing and balancing.
• Process cash receipts and wire transfers.
• Review and approve write-offs per firm policy.
• Maintain billing rate records and coordinate changes with Billing Coordinators; confirm valid rates with partners.
• Create and distribute weekly/monthly billing metrics and reports; assist with ad hoc reports.
• Responsible for the full billing cycle for assigned partners with complex billing.
• Identify and suggest improvements to existing processes; implement approved changes.
• Participate in orientation for new hires.
• Perform other duties, as assigned.

Skills

Supervisory experience

Billing software

Excel / MS Office

Communication skills

Attention to detail

Analytical skills

Education

Bachelor’s degree in Business Administration, Accounting, Finance

Tools

Elite accounting software

Microsoft Excel

AR billing software

Job description

The Billing Manager is part of the accounting team and is responsible for overseeing the activities of the firm's billing functions as well as supervising two Billing Coordinators. The Billing Manager will report to the Director of Finance and ensure all billing functions are consistent with the firm's billing policies. This position has high visibility and frequent interaction with billing attorneys and legal administrative assistants.

Responsibilities

• Prepare pre-bills, revising bills by performing narrative edits, write-offs and adjustments, confirm accurate and timely billing and e-billing. Troubleshoot and resolves issues, as needed
• Responsible for monthly system closing and balancing
• Process cash receipts and wire transfers
• Review and approve write-offs as initiated by the Billing Coordinators, ensuring compliance with firm policy
• Maintain current and prior year billing rate change records by updating billing rates as needed, coordinating changes and updates with the Billing Coordinators, and communicating with partners to confirm valid rates
• Create and distribute weekly/monthly billing metrics and reports; prepare special reports, as requested. Assist the Billing Coordinators with ad hoc reports, as necessary, to respond in a timely manner to partner and legal administrative assistants' requests.
• Responsible for the full billing cycle for specific assigned partners, generally those with very complex, multi-tiered billing requirements
• Identifies and suggests improvements to existing processes;implements the approved changes
• Participate in orientation for new hires
• Perform other duties, as assigned

Knowledge, Skills, and Abilities

• A Bachelor's degree is required in Business Administration, Accounting, Finance or business-related field from an accredited college or university. An equivalent combination of an Associate's degree and work experience will be accepted.
• Five or moreyears of supervisory experience in client billing and e-billing
• Proven ability to work effectively with all levels of personnel to implement changes in a way that is accepting and aligned with firm goals
• Excellent interpersonal, written, and verbal communication skills are required
• Proven analytical and problem-solving skills
• In-depth and broad understanding of and experience supporting applications and databases
• Strong organizational skills and attention to detail
• Ability to multi-task and prioritize workloads
• Ability to present ideas in a business-friendly and user-friendly language
• Proficient with accounting and billing software programs. Excellent computer skills, with proficiency with the entire Microsoft Office Suite, especially Microsoft Excel. Extensive database knowledge and experience. Advanced knowledge of Elite or similar accounting software systems is required.

Hours

9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer. All inquiries will be held in strict confidence.

Please allow three weeks for a response. Thank you.