Billing Coordinator (AM Law 100)

Liberty Personnel Services, Inc.; Washington (District of Columbia); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Vacation and sick time

Paid holidays

Career development

Job summary

Liberty Personnel Services, Inc. is seeking a Billing Coordinator for an AM Law 100 firm client in Washington, DC. The role is hybrid, with 3 days in the office weekly, coordinating and processing client invoices to ensure accuracy and timeliness in accordance with firm and client guidelines.

Responsibilities include reviewing time entries and expenses, generating invoices, and applying adjustments and credits. Base salary is $90-100k+, plus a bonus and a robust benefits package.

Qualifications

• Two or more years of billing, accounting, or financial administrative experience.
• Experience in a law firm or professional services preferred.
• Familiarity with legal billing guidelines and electronic platforms.
• Proficient in Microsoft Excel, Outlook, and Word.
• Experience with Aderant, Elite 3E, or similar systems is a plus.

Responsibilities

• Prepare, review, and process client invoices.
• Review time entries, expenses, cost allocations, and billing adjustments.
• Generate and distribute client invoices through billing systems.
• Ensure invoices comply with client guidelines and engagement terms.
• Review pre-bills and draft invoices for accuracy.
• Process billing transfers, write-offs, discounts, credits, and revisions.

Skills

Billing experience

Microsoft Excel

Outlook

Word

Attention to detail

Tools

Aderant

Elite 3E

Billing software

Job description

An AM Law 100 firm founded over 80 years ago known for its expertise in labor and employment law, litigation, corporate law, and real estate. The firm advises businesses across a wide range of industries, helping clients navigate complex legal and regulatory challenges while managing risk and achieving their business objectives.

Role:

The Billing Coordinator is responsible for coordinating and processing client billing activities to ensure accurate, timely, and efficient invoicing in accordance with law firm policies, client billing guidelines, and outside counsel requirements.

Responsibilities:

• Prepare, review, and process client invoices in accordance with established billing schedules and deadlines.
• Review attorney time entries, expense charges, cost allocations, and billing adjustments for accuracy and completeness.
• Generate and distribute client invoices through the firm's billing system and electronic billing platforms.
• Ensure invoices comply with client-specific billing guidelines, engagement terms, fee arrangements, and outside counsel requirements.
• Review pre-bills and draft invoices for accuracy before finalization and distribution.
• Process billing transfers, write-offs, discounts, credits, adjustments, and invoice revisions as authorized.

Qualifications:

• Two or more years of billing, accounting, or financial administrative experience preferred.
• Prior experience in a law firm or professional services environment strongly preferred.
• Familiarity with legal billing practices, attorney timekeeping, client billing guidelines, and electronic billing platforms.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience with legal billing or practice management systems, such as Aderant, Elite 3E, or similar platforms, is a plus.

Working Situation:

Hybrid - 3 days in office per week

• Base Salary: $90-100k+, commensurate with experience.
• Additional Compensation: Annual performance-based bonus.
• Benefits Package: Comprehensive benefits, including medical, dental, vision, 401(k) match program, vacation and sick time, paid holidays, and professional development/career growth programs.