Billing Coordinator- 3545587

AMS-Staffing-Inc; Chicago (IL); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Referral bonus

Job summary

AMS-Staffing-Inc in Chicago, IL is seeking a Billing Coordinator to manage the drafting and finalization of client invoices for a team of attorneys. Hybrid work arrangement after an initial training period, permanent full-time role.

Responsibilities include coordinating time entries, posting invoices, electronic invoicing, and assisting the collections team, with a focus on accurate, timely billing and strong communications.

Qualifications

• 3-5 years of legal billing experience
• Aderant experience strongly preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively

Responsibilities

• Coordinate time entries, edits, write-downs, rate management, and bill posting
• Ensure electronic invoicing is submitted timely
• Prepare high quality invoices in customized formats; perform override calculations
• Assist follow up on outstanding WIP and receivables; address aged unbilled fees
• Assist Collections with payment identifications and reconciliation
• Provide basic financial data and analysis
• Work with billers and attorneys in other offices as needed

Skills

Legal billing

Aderant experience

Microsoft Office

Communication

Prioritization

Education

Bachelor's degree not required

Tools

Aderant billing system

Job description

Job Title:Billing Coordinator

Location:Chicago IL 60606

Salary/Payrate:$80K-$100K annually (depending on location/experience) and AWESOME benefits!!!

Work Environment:Hybrid (2 days WFH after 30 day initial training period)

Term:Permanent / Fulltime

Bachelor’s degree required:No

Referral Fee:AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

THE OPPORTUNITY:

As a Billing Coordinator, you are responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys.

THE DAY-TO-DAY:

• Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.
• Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.
• Preparation and processing of high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy.
• Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs.
• Assist Collections team with identification and reconciliation of payments received.
• Provide basic financial data and analysis.
• Work with billers and attorneys in other offices as needed.

YOU HAVE:

• College degree preferred or equivalent work experience
• 3-5 years of legal billing experience
• Experience with Aderant strongly preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively