Billing Coordinator

The Budd Group; Winston-Salem (NC); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Medical, Dental, Vision plans

401(k) Match

Job summary

The Budd Group is seeking a Billing Coordinator in Winston-Salem to own the end-to-end billing cycle for specialty segments. You will integrate Salesforce with Adaptive Planning and other ERP tools, while coordinating with Field Accountants and Operations leaders to ensure accurate pay applications and timely client delivery.

With 3+ years in billing and strong Excel skills, you will drive process improvements, monitor aging invoices, and contribute to healthy cash flow in a 100% in-office role.

Qualifications

• 3+ years of experience in billing, project accounting, construction accounting, or job-cost accounting.
• Strong Microsoft Excel skills (formulas, PivotTables, lookups).
• Experience with Salesforce and budgeting/ERP software (Adaptive Planning, NetSuite, QuickBooks, Coupa).

Responsibilities

• Own the Billing Cycle: Direct the complete billing process for third-party general contractors and expanding specialty segments.
• Portal & System Integration: Manage third-party payer logins, navigate external billing portals, and transfer data from Salesforce into Adaptive Planning with total accuracy.
• Operations & Field Collaboration: Work with Field Accountants, Branch Managers, and Operations leaders to verify pay applications, Schedule of Values, lien waivers, and change orders prior to client delivery.
• Process Improvement: Identify bottlenecks, monitor aging specialty invoices, and streamline billing procedures to optimize cash flow.
• System Reconciliation: Reconcile billing data across Salesforce, NetSuite, Coupa, Adaptive Planning, and customer POs for real-time leadership updates.

Skills

Billing experience

Excel proficiency

Attention to detail

Education

Associate or Bachelor's in Accounting/Finance/Business Admin

Tools

Salesforce

Adaptive Planning

NetSuite

QuickBooks

Coupa

Job description

What if your next accounting role wasn’t just about processing numbers—but about building something from the ground up?

We are looking for a sharp, proactive Billing Coordinator to join our lean and mean accounting team in Winston-Salem. This isn’t just a "data entry" job—this is a brand-new, high-impact role where you will truly own the specialty billing process from start to finish. If you’re the kind of person who sees a gap in a process and thinks, "I can fix that," before anyone even asks, you’re going to fit right in.

• Pay: $60,000 – $65,000 / year

• Benefits: God-honoring company; Paid time off (Vacation, Sick, 9 Holidays, 2 Floating, 1 Volunteer day); Medical, Dental, and Vision plan options; Life, Accident, and Disability Insurance; HSA/FSA; 401(k) Match; Career Advancement; Free Online Classes; Mental Health & Financial Support; Pay on Demand + Cash Back; English/Spanish Learning.

• Location / Work Type: 2325 S. Stratford Road, Winston-Salem, NC 27103 | 100% In-Office (0% Travel)

• Schedule: Monday – Friday, 8:00 AM – 5:00 PM

• Requirements / Qualifications: 3+ years of experience in billing, project accounting, construction accounting, or job-cost accounting; experience with Salesforce and budgeting/ERP software (Adaptive Planning, NetSuite, QuickBooks); strong Microsoft Excel skills (formulas, PivotTables, lookups).

• Perks & Career Growth: Direct ownership of a brand-new specialty billing process with high leadership visibility and long-term career growth within a dynamic division.

About The Budd Group Culture

At The Budd Group, we don’t just maintain facilities—we build great relationships and even better careers! As a family-owned, God-honoring company, we prioritize our team members with comprehensive benefits, ongoing training, and genuine career development. We value precision and hard work, but we also believe accounting should be an engaging and supportive place to grow every single day.

What You’ll Do as a Billing Coordinator

• Own the Billing Cycle: Direct the complete billing process for third-party general contractors and expanding specialty segments.

• Portal & System Integration: Manage third-party payer logins, navigate external billing portals, and transfer data from Salesforce into Adaptive Planning with total accuracy.

• Operations & Field Collaboration: Work closely with Field Accountants, Branch Managers, and Operations leaders to verify pay applications, Schedule of Values, lien waivers, and change orders prior to client delivery.

• Process Improvement: As a key Billing Coordinator, proactively identify bottlenecks, monitor aging specialty invoices, and streamline billing procedures to optimize healthy cash flow.

• System Reconciliation: Reconcile billing data across Salesforce, NetSuite, Coupa, Adaptive Planning, and customer POs to supply leadership with real-time financial updates.

What You Bring To The Team

• Experience: 3+ years of consecutive, hands‑on experience in billing, project accounting, or financial administration.

• Technical Skills: Deep understanding of core accounting principles, experience with Salesforce and budgeting/accounting tools (Adaptive, NetSuite, QuickBooks, or Coupa), and strong Microsoft Excel skills.

• Key Competencies: A precision mindset, strong organizational skills, and the drive to independently research discrepancies and follow up on missing information.

• Education: Associate's or bachelor's degree in Accounting, Finance, or Business Administration preferred (or equivalent relevant work experience).

Why Work For The Budd Group?

• Clear pathways for professional growth and leadership advancement within an industry-leading company.

• Robust employee support programs, including mental health resources, financial wellness tools, and bilingual learning modules.

• A collaborative, high-integrity environment where your ideas for workflow improvements are actively implemented!