Billing Coordinator

Intertek; United States; Remote; USD 42,000 - 58,000; Full time

Job summary

Intertek is seeking a reliable Billing Clerk to support our Accounting team. The role involves preparing invoices, maintaining billing records, and responding to inquiries while assisting with various accounting tasks.

Based in India and aligned with Eastern Time business hours, you will coordinate with our Canadian and international clients, review timesheets, and ensure accuracy and compliance across all billing activities. Strong attention to detail and proficiency in MS Office are essential.

Qualifications

• 3–5 years of billing or accounting experience.
• Diploma in Business Administration or Accounting.
• Experience supporting Canadian, U.S., or international clients.
• Familiarity with Deltek Timesheet and Costpoint.
• Experience with consulting-based billing (fixed fee and time).
• Knowledge of foreign currency invoicing and international billing processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal English communication skills.

Responsibilities

• Prepare and process invoices accurately and on time.
• Review and verify billing information and supporting documentation.
• Maintain accurate client, project, and billing records.
• Respond to billing-related inquiries from clients and internal team members.
• Assist with resolving invoice discrepancies and payment issues.
• Prepare billing reports as required.
• Review employee timesheets for accuracy, completeness, and compliance with company policies.
• Provide administrative support to the Accounting team as needed.

Skills

Attention to detail

Organizational skills

Time management

Analytical thinking

Communication skills

Excel

Word

Outlook

Remote work

Education

Diploma in Business Administration or Accounting

Tools

Deltek Timesheet

Costpoint

Job description

Role & responsibilities

Position Summary

We are seeking a reliable and detail-oriented Billing Clerk to support our Accounting team. The successful candidate will be responsible for preparing invoices, maintaining accurate billing records, responding to billing inquiries, and assisting with various accounting tasks.

This position is based in India and requires working the same business hours as our Canadian team (Eastern Time Zone).

Responsibilities

• Prepare and process invoices accurately and on time.
• Review and verify billing information and supporting documentation.
• Maintain accurate client, project, and billing records.
• Respond to billing-related inquiries from clients and internal team members.
• Assist with resolving invoice discrepancies and payment issues.
• Prepare billing reports as required.
• Review employee timesheets for accuracy, completeness, and compliance with company policies.
• Provide administrative support to the Accounting team as needed.

Qualifications

• 3-5 years of billing or accounting experience.
• Diploma in Business Administration or Accounting or a related field.
• Experience supporting Canadian, U.S., or international clients.
• Familiarity with Deltek Timesheet and Costpoint
• Experience with consulting-based billing (fixed fee and time)
• Knowledge of foreign currency invoicing and international billing processes.
• Strong understanding of accounting principles and billing processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal English communication skills.
• Experience working in a remote environment and managing multiple priorities independently.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Analytical thinking and problem-solving ability.
• Ability to meet strict deadlines and manage competing priorities.
• Professional communication and customer service skills.Ability to work independently while collaborating effectively with global teams.
• High level of integrity and confidentiality.

Preferred

• Experience supporting Canadian, U.S., or international clients.
• Familiarity with Deltek Timesheet and Costpoint
• Experience with both fixed-fee and time-and-materials (T&M) billing.
• Knowledge of foreign currency invoicing and international billing processes.
• Experience in working remotely and maintaining availability during EST business hours.