Billing Coordinator

Mod Op; Philadelphia (Philadelphia County); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a Billing Coordinator to join their dynamic team. This role is pivotal in ensuring accurate project accounting and financial processes, acting as a liaison between finance and project teams. The ideal candidate will thrive in a detail-oriented environment, managing financial workflows and supporting revenue management. With a culture that promotes collaboration and personal growth, this innovative firm offers a hybrid work schedule and comprehensive benefits, making it an exciting opportunity for those eager to develop their careers in finance.

Benefits

Health, dental, and vision insurance

401(k) plan with matching

Company-sponsored life insurance

LinkedIn Learning license

Unlimited vacation policy

December holiday closure

Engaging company culture

Qualifications

• Strong understanding of financial processes and project accounting.
• Excellent attention to detail in data entry and reporting.
• Previous experience in billing coordination or finance support.

Responsibilities

• Liaise between finance and project teams for accurate project accounting.
• Monitor project scope, usage, and budgets with monthly reports.
• Facilitate revenue and expense accruals for large projects.

Skills

Detail-oriented

Financial processes understanding

Data entry accuracy

Organizational skills

Communication skills

Education

Bachelor's degree in Finance or related field

Tools

Financial systems

Project monitoring tools

Spreadsheets

Timesheet systems

Job description

About Mod Op

Mod Op is a full-service advertising agency offering clients a comprehensive suite of solutions. We provide access to affordable, high-quality healthcare options and foster a collaborative, motivated team committed to both career and personal development.

About The Role

We are seeking a Billing Coordinator to join our growing team at Mod Op. This position serves as a key liaison between the finance department, project teams, and executive leadership, ensuring accurate project accounting, timely data entry, and efficient financial processes. The ideal candidate is detail-oriented, responsive, enjoys working with numbers, and eager to learn.

Key Responsibilities

1. Liaise between finance and project teams to ensure proper accounting of projects, including revenue and expense recognition and timing.
2. Act as the bridge for project updates and financial workflows among leadership, project teams, and finance.
3. Monitor and report on project scope, usage, and remaining budgets/hours, maintaining monthly reports for finance and leadership.
4. Facilitate accurate revenue and expense accruals for large projects to ensure consistent month-over-month results.
5. Ensure projects remain profitable and on track, with monthly review meetings with leadership.
6. Accurately enter sales orders, client invoices, purchase orders, and vendor bills, and maintain client, project, and vendor records in financial systems.
7. Create, review, and reconcile purchase orders and vendor bills for accuracy and alignment with budgets.
8. Monitor timesheets for timely and accurate input, correcting errors as needed.
9. Manage project closeout processes, ensuring all financial and administrative tasks are completed.
10. Support revenue management by overseeing changes, process revenue adjustments, and developing accurate revenue projections.

Key Qualifications

• Strong understanding of financial processes, including project accounting, accruals, and reconciliation.
• Excellent attention to detail and accuracy in data entry and reporting.
• Proficiency with financial systems, project monitoring tools, and spreadsheets.
• Experience with timesheet systems, purchase workflows, and vendor bill reconciliation.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills for cross-team and stakeholder alignment.
• Previous experience in billing coordination, finance support, or project management is preferred.

Benefits

• Health, dental, and vision insurance
• 401(k) plan with matching
• Company-sponsored life insurance
• LinkedIn Learning license
• Unlimited vacation policy and December holiday closure
• Hybrid remote/in-office schedule, depending on location
• Engaging company culture balancing work and fun

Employees share their positive experiences:

• "I feel I can be myself at work and it's fun!" - MV
• "The caliber of clients and brands we work with, knowing your work is seen globally." - JC
• "We actually create video games!" - AC
• "We have an all-star team, like playing in the pro-bowl every day!" - MW
• "Opportunities to learn from and work with the best." - HW
• "Mentors and growth opportunities." - KB

At Mod Op, we believe in teamwork, client collaboration, storytelling, design, and problem-solving. We serve diverse industries, and each project offers new challenges. We invite you to join us!

Mod Op, LLC is an equal opportunity employer, committed to diversity and inclusion. We prohibit discrimination and harassment based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic under law.