Billing Coordinator

Hughes Hubbard & Reed LLP; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Billing Coordinator to manage all aspects of client billing in their New York office. This role requires exemplary customer service and strong analytical skills, along with the ability to work independently and handle multiple tasks. The successful candidate will ensure compliance with client billing guidelines, process invoices, and provide essential reports to management. If you thrive in a dynamic environment and are eager to contribute to a team dedicated to excellence, this position offers a fantastic opportunity to grow your career in a supportive and challenging setting.

Qualifications

• Experience with client billing and compliance with guidelines.
• Strong analytical and communication skills required.

Responsibilities

• Review matter setup to ensure proper coding and compliance.
• Process client bills and follow up on past due invoices.
• Act as the main contact for billing-related questions.

Skills

Customer Service Skills

Analytical Skills

Critical Thinking

Communication Skills

Self-motivation

Multi-tasking

Education

Bachelor's degree in Business

Bachelor's degree in Accounting

Bachelor's degree in Finance

Tools

Elite/Aderant

MS Suite

Excel

Job description

Position Summary:

This position reports to the Supervisor of Billing in the New York Office. The Billing Coordinator will be responsible for all aspects of client billing. The candidate will also be responsible for reviewing and implementing client guidelines and special billing arrangements. The coordinator should demonstrate exemplary customer service and interpersonal skills as well as strong analytical skills and critical thinking. The candidate should also have excellent writing and oral communication skills, be self-motivated, able to work independently and multi-task. Must be flexible for overtime.



Principal Duties and Responsibilities:

• Review matter set up to ensure proper coding and compliance with client billing guidelines, including rates, task codes and ebilling. Proactively follow with timekeepers/assistants, ebilling vendor and clients as needed.


• Provide budgets, billing forecasts and ad hoc reporting to clients and management.


• Process client bills, including, but not limited to, proforma generation, narrative edits, task codes, creating ledges files.


• Proactively follow up on past due invoices, including communicating with attorneys, clients and Director of Collections.


• Submit ebills, resolve rejections/adjustments, following through until invoices are paid, working through ehub and various ebilling sites.


• Act as the main point of contact for all billing related questions or concerns for assigned attorneys, clients and management.

Position Specific Skills and Requirements:

• Experience with Elite/Aderant preferred, 3E a plus.


• Experience with MS Suite, particularly Excel.

Education and General Requirements:

• Bachelor's degree from a four-year college or university.


• Bachelor's degree in Business, Accounting or Finance.