Billing Coordinator

Cole Schotz P.C.; Hackensack (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

A prominent mid-Atlantic law firm is seeking a Billing Coordinator for their New Jersey office. The role involves preparing client invoices, managing billing discrepancies, and ensuring compliance with firm policies. Candidates should have substantial billing experience in a law firm and be proficient in accounting software. This position offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• 3 or more years hands-on billing experience in a law firm.
• Proficient in E-billing procedures.
• Ability to execute complex bills in a timely manner.

Responsibilities

• Prepare and edit client invoices according to firm policies.
• Review and verify accuracy of billing data.
• Respond to client inquiries regarding billing and payment status.

Skills

Attention to Detail

Multi-tasking

Organizational Skills

Communication

Education

3 years billing experience in a law firm

Tools

Elite 3E

Aderant

MS Office

Job description

Prominent mid-Atlantic law firm with multiple regional office locations seeks a Billing Coordinator for our New Jersey Office.

Job Duties:

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.

·Process write-offs following Firm policy.

·Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).

·Ability to handle a high volume of bills per month.

·Ability to effectively interact and communicate with attorneys, assistants, and clients.

·Review and verify accuracy of billing and supporting documentation as required.

·Create new billing formats as needed.

·Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills:

·3 or more years hands-on billing experience in a law firm.

·Elite 3E, Aderant (or equivalent accounting software) experience.

·Demonstrated proficiency with MS Office.

·Ability to multi-task and prioritize.

·Ability to organize work flow and use time efficiently.

·Ability to show strong attention to detail.

·Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.

·Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.

·Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

We offer an excellent compensation package and comprehensive benefits program.Salary is commensurate with experience.Please e-mail resume for consideration to:

Gayle P. Englert

Chief Human Resources Officer

25 Main Street, P.O. Box 800

Hackensack, NJ 07602-0800

Please visit us at our website www.coleschotz.com

Cole Schotz is an Equal Opportunity Employer

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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