Billing Coordinator

DeWinter Group; Milford (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company is seeking a proactive Billing Coordinator to enhance the accuracy and efficiency of construction project billing. The role involves documentation mastery, invoice generation, and team collaboration to resolve discrepancies. Ideal candidates will have a strong analytical background and be skilled in Microsoft applications.

Qualifications

• Experience with AIA requisition billing is highly desirable.
• Prior administrative experience within the construction sector is a plus.

Responsibilities

• Scrutinize change order documents for accurate billing setup.
• Craft detailed monthly invoices and manage payment applications.
• Review invoices rigorously to maintain accuracy standards.

Skills

Analytical Skills

Attention to Detail

Problem Solving

Education

Associate's degree in Business or Accounting

Tools

Microsoft Word

Microsoft Excel

Job description

Billing Coordinator
Permanent
We are seeking a proactive Billing Coordinator to ensure the accuracy and efficiency of our construction project billing processes. This critical role requires someone who is adept at navigating complex documentation, collaborating with a team, and thriving in a fast-paced environment.

Key Responsibilities:

1. Documentation Mastery: Scrutinize change order documents to guarantee accurate setup and adherence to billing specifications.
2. Invoice Generation & Management: Craft detailed monthly requisition-style invoices, payment applications, and retention billings, backed by thorough supporting documentation and in alignment with client billing agreements.
3. Accuracy Champion: Rigorously review all invoices before submission to uphold the highest standards of accuracy.
4. Team Collaboration & Problem Solving: Partner with branch colleagues to swiftly resolve billing discrepancies and address disputes.
5. Compliance & Reporting: Execute monthly Sarbanes-Oxley compliance tasks and generate customized reports as requested; fulfill other duties as assigned by management.
6. Support & Flexibility: Provide essential backup support to fellow Billing Administrators as needed.
7. Timely Execution: Adhere strictly to the demands of the fiscal calendar's monthly closing schedule.
8. Adaptability & Availability: Be prepared for overtime during peak periods.
9. Proactive Communication: Demonstrate initiative and work closely with other departments to communicate and navigate contract-related challenges.

Qualifications:

1. Work Authorization: Must be legally authorized to work in the United States without requiring sponsorship, now or in the future.
2. Educational Foundation: An Associate's degree in Business or Accounting is preferred, or equivalent practical experience.
3. Construction Billing Expertise: Experience with AIA requisition billing is highly desirable.
4. Industry Background: Prior administrative experience within the construction sector is a plus.
5. Technical Proficiency: Skilled in Microsoft Word and Excel, with a proven ability to quickly learn new systems.
6. Analytical Skills: Strong critical thinking and organizational abilities are essential.
7. Precision & Problem Identification: A keen eye for detail and the capacity to identify inconsistencies, pinpoint potential issues, and develop effective solutions.
8. Self-Motivation: Highly driven and capable of working independently.

DeWinter Group and Maris Consulting are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We post pay scales which are based on our client pay ranges. DeWinter, Maris, and our clients have the right to modify the requirements of the role which can impact the pay ranges posted.