Billing Coordinator

Topographic, Inc.; Benbrook, Northern (TX, KY); Hybrid; USD 40,000 - 65,000; Full time

Job summary

Topographic, Inc. is seeking a detail-oriented Billing Coordinator to manage client invoices in a fast-paced environment.

You will collaborate with project managers and the Billing Manager to ensure accuracy and timeliness, and you will build Excel-based reports to support cost tracking. The role requires strong communication, the ability to adapt to different client rules, and a commitment to quality control across all billing processes.

Qualifications

• Direct billing experience with customers or clients.
• Strong accuracy and confidentiality.
• Excellent verbal, written, and listening communication.
• Ability to work independently and as part of a team.
• Advanced time management and prioritization skills.

Responsibilities

• Create and send accurate client invoices.
• Research and resolve disputed invoices.
• Edit/Create Excel files including VLOOKUP and Pivot tables.
• Track project costs and report variances.
• Ensure compliance with client billing rules.
• Collaborate with Project Managers and Billing Manager.
• Adapt to varying client billing requirements.
• Additional duties as assigned.

Skills

Billing experience

Customer interaction

Time management

Attention to detail

Team collaboration

Tools

Excel

Pivot tables

Job description

We're looking for a detail-oriented Billing Coordinator who thrives in a fast-paced environment. The ideal candidate has strong time management skills, stays composed under pressure, and consistently meets deadlines. Because client billing requirements vary, this person must be able to quickly adapt to different rules and processes from client to client. This role requires clear, effective communication with project managers and a collaborative, team-oriented mindset. The Billing Coordinator will also build reports in Excel as needed and partner with the Billing Manager on quality control to ensure accuracy across all billing processes.

INTER-RELATIONSHIPS

Employees, Managers, and Supervisors throughout the corporation, and various external customers, vendors, consultants, and governmental regulatory officials.

MAJOR TASKS

• Create and send accurate invoices to clients based on custom billing rules.
• Research disputed invoices.
• Edit/Create Excel files and PDFs (V – Lookup, Pivot tables, and Macro abilities desired).
• Project cost-tracking experience.
• Ensure that client driven billing requirements are met.
• Work closely with Project Managers and Billing Manager to ensure client needs are met.
• Willingness to add/grow in responsibilities.
• Other duties as assigned.

JOB SKILL REQUIREMENTS

• Directly related experience in which incumbents have worked with customers in a billing function.
• Thorough knowledge and understanding of billing transactions and processes.
• High degree of accuracy, attention to detail and confidentiality.
• Effective verbal, listening, and written communication skills.
• Effective organizational, stress and time management skills.
• Demonstrate sense of urgency and ability to meet deadlines.
• Ability to work independently and as a team member.
• Ability to work with a diverse group of people.
• Self-starter communicates when issues/errors arise.
• Punctuality
• Possess strong problem-solving skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS

The following mental demands are required to perform the essential functions of this job: concentrate, conceptualize, cooperative work with others/teamwork, detailed work, frequent task changes, irregular schedule as needed, learn new tasks, interruptive /distractive environment, perform multiple tasks simultaneously, reasoning, problem solving, time pressures.

STANDARD WORK SCHEDULE

Topographic OM, Inc. in office Standard business hours is Monday-Friday from 8am-5pm.

The specific schedule for this role will be based on location and department.

Work Authorization/Security Clearance

Must be authorized to work in the United States.

Travel

Travel to worksites may be required.

E-Verify

This employer participates in E-Verify.

Drug-Free Workplace

This position is subject to initial and random Drug and Alcohol programs as directed by Company Policy.

AAP/EEO Statement

Topographic, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IND1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.