Billing Coordinator

Binding Minds Inc. (Certified Disability Owned Business Enterprise); Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Binding Minds Inc. in Boston is seeking a Hybrid Client Accounting Coordinator to manage complex billing, client account analysis, and support partners with billing and collections.

The role requires at least 1 year of legal billing experience in a law firm, strong analytical and organizational skills, attention to detail, and ability to handle confidential information; experience with Aderant, Excel, Word, and Outlook is helpful with a willingness to learn new systems.

Qualifications

• Experience in legal billing within a law firm is required.
• Strong analytical, troubleshooting, and prioritization abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet handling of confidential information.

Responsibilities

• Manage complex billing, account analysis, and collection activities.
• Review outstanding balances and proactively identify issues.
• Maintain records of client billing terms and arrangements.
• Prepare bills, reminder memos, write-offs, and supporting docs.
• Respond to billing questions from clients, attorneys, and internal teams.
• Maintain billing logs, files, and follow-up tracking.
• Build relationships with partners, clients, and colleagues.
• Support the billing and collections help line.
• Stay current on accounting procedures, policies, and software.
• Maintain a reliable on-site presence and adapt work hours or travel as needed.

Skills

Legal billing

Account analysis

Analytical skills

Organizational skills

Prioritization

Detail-oriented

Independent & collaborative

Confidential information handling

Tools

Aderant

Excel

Word

Outlook

Job description

This is a hybrid Client Accounting Coordinator role based in Boston, focused on legal billing, client account analysis, and supporting partners with billing and collections.

Key Responsibilities

• Manage complex billing, account analysis, and collection activities.
• Review outstanding balances and proactively identify issues.
• Maintain accurate records of client billing terms, preferences, and special arrangements.
• Prepare bills, reminder memos, write-offs, retainer applications, and supporting documentation.
• Respond to billing questions from clients, attorneys, and internal teams.
• Maintain billing logs, files, and follow-up tracking.
• Build strong relationships with partners, clients, and colleagues.
• Support the billing and collections help line.
• Stay current on accounting procedures, policies, and software.
• Maintain a reliable on-site presence and adapt work hours or travel as needed.

Key Qualifications

• At least 1 year of legal billing experience, including some account analysis.
• Law firm experience required.
• Strong analytical, troubleshooting, organizational, and prioritization skills.
• Strong attention to detail and ability to meet deadlines.
• Comfortable managing multiple priorities in a fast-paced environment.
• Ability to work independently and collaboratively.
• Professional, discreet, and able to handle confidential information.
• Experience with Aderant, Excel, Word, and Outlook is helpful, with willingness to learn new systems.