Billing, Contracts & Accounting Specialist — Precision & Impact

EMPRIME SOLUTIONS LLC; Bayonne (NJ); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

401(k)

401(k) matching

Company parties

Job summary

EMPRIME SOLUTIONS LLC in Bayonne, NJ is seeking a meticulous Billing, Contracts & Accounting Coordinator to support invoicing, PO processing, subcontractor documentation, contract management, expense tracking, reconciliations, and collections.

The ideal candidate is proactive, dependable, and able to coordinate with multiple departments and vendors to ensure all work is properly documented, billed on time, and tied to approved contracts and purchase orders.

Qualifications

• Experience in billing, invoicing, accounts receivable, purchase order administration, bookkeeping, or contract administration.
• Strong understanding of PO controls, invoice matching, and job costing.
• Experience with Simpro or QuickBooks preferred.

Responsibilities

• Prepare, review, and process customer invoices accurately and on schedule.
• Review jobs, work orders, purchase orders, labor, materials, and supporting documentation in Simpro to confirm billable work is captured.
• Manage the purchase order process, including creating, tracking, reviewing, and closing purchase orders.
• Confirm PO matches approved scopes, vendor invoices, subcontractor invoices, job costs, and client billing requirements.
• Follow up with subcontractors, vendors, field employees, and internal team members for missing information.

Skills

Attention to detail

Deadline management

Communication skills

Organizational skills

Problem solving

Tools

Simpro

QuickBooks

Job description

EMPRIME SOLUTIONS LLC in Bayonne, NJ is seeking a meticulous Billing, Contracts & Accounting Coordinator to support invoicing, PO processing, subcontractor documentation, contract management, expense tracking, reconciliations, and collections.

The ideal candidate is proactive, dependable, and able to coordinate with multiple departments and vendors to ensure all work is properly documented, billed on time, and tied to approved contracts and purchase orders.