Billing, Contracts & Accounting Specialist

Emprime Solutions; Bayonne (NJ); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

401(k)

401(k) matching

Company parties

Job summary

Emprime Solutions is seeking aBilling, Contracts & Accounting Coordinator in Bayonne, NJ to support invoicing, PO processing, subcontractor documentation, contract management, expense tracking, and reconciliations. The role requires proactive coordination with multiple departments and vendors to ensure timely billing and proper documentation.

The candidate will manage customer invoices, PO processes, and contract trackers, while supporting month-end close and receivables collections as part of a

Qualifications

• Proven experience in billing, invoicing, accounts receivable, PO administration or accounting support.
• Strong understanding of PO controls, invoice matching, job costing and reconciliations.
• Experience with subcontractors, vendors, service contracts, POs, and supporting billing documentation.
• Familiarity with Simpro, QuickBooks or similar accounting/job-management software preferred.
• Strong Excel or spreadsheet skills.
• Attention to detail and follow-through.
• Ability to meet deadlines and follow up on missing information.

Responsibilities

• Prepare, review, and process customer invoices accurately and on schedule.
• Verify billable work in Simpro across jobs, work orders, labor, and materials.
• Manage and track purchase orders from creation to closing; ensure PO alignment with scopes and invoices.
• Follow up with subcontractors, vendors, and internal teams for missing information and approvals.
• Maintain PO and contract trackers with status, values, renewals, and signatures.
• Assist with accounts receivable, collections, and month-end close processes.

Skills

Billing & Invoicing

Accounts Receivable

Purchase Order Admin

Contract Administration

Bank Reconciliations

Excel / Spreadsheets

Simpro / QuickBooks

Tools

Simpro

QuickBooks

Excel

Job description

Emprime Solutions is seeking aBilling, Contracts & Accounting Coordinator in Bayonne, NJ to support invoicing, PO processing, subcontractor documentation, contract management, expense tracking, and reconciliations. The role requires proactive coordination with multiple departments and vendors to ensure timely billing and proper documentation.

The candidate will manage customer invoices, PO processes, and contract trackers, while supporting month-end close and receivables collections as part of a