Billing & Compliance Coordinator

The UpCounty Hub; Germantown (MD); On-site; USD 45,000 - 70,000; Full time

Job summary

The Upcounty Hub is seeking a Billing Coordinator to manage daily financial operations and safeguard financial records in a nonprofit setting in Germantown, MD.

You will oversee bill processing, IRS 990 filings coordination, licenses and contracts, and generate reports for leadership and the board while collaborating with the COO and accounting firm. This role requires strong Excel skills, QuickBooks proficiency, and the ability to handle multiple tasks with confidentiality and accuracy.

Qualifications

• At least one year of financial accounting experience, preferably in nonprofit or performing arts.
• Proficiency in MS Office with superior spreadsheet and analytical skills.
• Proficiency in QuickBooks Accounting Software.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to work independently and in a team-based environment.
• Ability to handle multiple tasks and maintain confidentiality.

Responsibilities

• Oversee daily financial and accounting functions and safeguard The Hub’s financial records and contracts.
• Process daily bills accurately and timely.
• Coordinate IRS 990 filings and state sales and use tax exemptions.
• Manage licenses, contracts, and renewals.
• Scan invoices and classify by grants.
• Create financial reports for leadership and the board.
• Report to the COO and the accounting firm regularly.
• Maintain an internal vendor invoice database and contact vendors.
• Develop cost savings and risk-reduction measures.
• Attend HUB staff meetings as needed.

Skills

Financial accounting

Payroll familiarity

MS Office

Excel/Analytics

Communication

Confidentiality

Time management

Organizational skills

Project management

Teamwork

Tools

QuickBooks

MS Office

Job description

The Upcounty Hub is seeking a Billing Coordinator to manage daily financial operations and safeguard financial records in a nonprofit setting in Germantown, MD.

You will oversee bill processing, IRS 990 filings coordination, licenses and contracts, and generate reports for leadership and the board while collaborating with the COO and accounting firm. This role requires strong Excel skills, QuickBooks proficiency, and the ability to handle multiple tasks with confidentiality and accuracy.