Billing & Collections Specialist

Genesee Scientific Corporation; El Cajon (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Onboarding program for professional成长

401(k) retirement savings plan

Health care and well-being programs

Paid time off (vacation, sick, 12 HOL)

Job summary

Genesee Scientific Corporation is seeking a Billing & Collections Specialist in El Cajon, CA (Hybrid). The role focuses on accounts receivable, invoicing, and collections to ensure timely resolutions.

You will support bookkeeping and overall financial health in a fast-paced, collaborative finance team environment. The ideal candidate has 3+ years of relevant experience, proficiency with Sage 100 ERP and eProcurement platforms, and strong communication skills to work cross-functionally.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred or equivalent experience.
• 3+ years of relevant experience.
• Experience in eProcurement, invoicing and/or collections preferred.
• Proficiency in Sage 100 ERP and eProcurement platforms preferred.

Responsibilities

• Initiate and manage collections efforts for overdue invoices, contacting customers by phone or email.
• Maintain and update customer account records, documenting communications.
• Resolve billing discrepancies with customers and internal teams.
• Oversee and manage invoicing tasks within the eProcurement platform.
• Load key account invoices into the eProcurement system as needed.
• Review the daily eProcurement invoice status report and troubleshoot issues.
• Collaborate with customers to transition to electronic invoicing.
• Post batches in Sage (Sales Order, Drop Ship, Sample Order) to generate invoices.
• Provide backup support for A/P, A/R, and cash applications.

Skills

Excellent communication

Team collaboration

Education

Associate or bachelor’s degree in accounting/finance or related field

Equivalent experience

Tools

Sage 100 ERP

eProcurement platforms

Job description

About this position

As a life science company and a leading supplier to global research markets, we offer a comprehensive product portfolio along with outstanding hands‑on customer service to ensure every laboratory has the tools and support they need. Our markets include pharmaceutical and biotechnology businesses, research institutions, hospitals, reference labs, and more.

At Genesee, we believe we can help improve our communities and transform the world through science. Our shared desire to make a difference is what drives and inspires us. We are a fast‑growing, dynamic team that listens to each other and embraces collaboration. We foster an open, friendly work environment and show up for one another every day.

Role: Billing & Collections Specialist

Reports to: Controller

FLSA: Non-Exempt

Location: El Cajon, CA - Hybrid

Why This Role is Important at Genesee Scientific?

As a Billing and Collections Specialist at Genesee Scientific, you will be an important part of the finance team, responsible for the Collections and Invoicing processes. Your role will involve accounts receivable, identifying overdue accounts, and implementing effective strategies for their collection, ensuring timely and accurate resolution. You will also provide critical support for general bookkeeping and accounting functions, contributing to the overall financial health of the organization.

What You Will Do:

• Initiate and manage collections efforts for overdue invoices, contacting customers through phone, email, or other communication methods.
• Maintain and update customer account records, documenting communication and collection efforts.
• Resolve billing discrepancies and disputes by working closely with customers and internal teams to find satisfactory resolutions.
• Oversee and manage invoicing tasks within the eProcurement platform.
• Manually load key account invoices into the eProcurement system as needed.
• Review the daily eProcurement invoice status report, troubleshoot issues, and manually upload problematic invoices.
• Collaborate with customers to facilitate smooth transitions to electronic invoicing.
• Post various batches in Sage, including Sales Order, Drop Ship, and Sample Order batches, to generate invoices.
• Provide backup support for Accounts Payable, Accounts Receivable, and cash application processes as needed.

What You Will Bring:

• Associate or bachelor’s degree in accounting, finance, or related field preferred or equivalent experience.
• 3+ years of relevant experience.
• Experience in eProcurement, invoicing and/or collections preferred.
• Proficiency in Sage 100 ERP, and eProcurement platforms preferred.
• Solid mathematical and analytical abilities.
• Excellent communication and collaboration with cross‑functional teams.
• Ability to maintain confidentiality and discretion.
• Desire to work as part of a team, but also able to work independently and solve problems quickly.
• Proficient in Microsoft Office Suite applications, including Teams preferred.
• Thrives in a fast‑paced, collaborative environment. Works efficiently within deadlines.

Physical Requirements:

• Primarily sedentary work in a climate‑controlled office environment.
• Regularly sit for extended periods, with occasional standing, walking, and lifting of up to 10 pounds.

At Genesee Scientific, you can have a good job that can grow into a great career.

We offer:

• Training and professional growth initiatives, including comprehensive onboarding programs for new team members.
• We provide financial well‑being with competitive compensation packages and 401(k) retirement savings plans.
• Health care and well‑being programs including medical, dental, vision, life, short‑ and long‑term disability and employee assistance programs.
• Paid time off including vacation, sick and 12 holidays.

Candidates must be legally authorized to work in the United States without the need for current or future employer sponsorship.

Employment offers are subject to successful completion of a background check and pre‑employment drug test.

Genesee Scientific is proud to be an Equal Employment Opportunity employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.