Billing & Collections Specialist

Genesee Scientific; El Cajon (CA); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Training and professional growth

401(k) retirement savings plan

Health care and well-being programs

Paid time off including vacation, sick

Job summary

Genesee Scientific in El Cajon, CA hybrid is seeking a Billing & Collections Specialist to own accounts receivable, manage overdue invoices, and ensure timely resolution while supporting general bookkeeping functions.

You will maintain customer records, resolve billing discrepancies, oversee invoicing in the eProcurement platform, and post batches in Sage, collaborating with finance and operations to keep cash flow healthy.

Qualifications

• Bachelor's degree in accounting, finance, or related field preferred or equivalent experience.
• 3+ years of relevant experience.
• Experience in eProcurement, invoicing and/or collections preferred.
• Proficiency in Sage 100 ERP, and eProcurement platforms preferred.
• Solid mathematical and analytical abilities.
• Excellent communication and collaboration with cross‑functional teams.
• Ability to maintain confidentiality and discretion.
• Desire to work as part of a team, but also able to work independently and solve problems quickly.

Responsibilities

• Initiate and manage collections efforts for overdue invoices, contacting customers through phone, email, or other communication methods.
• Maintain and update customer account records, documenting communication and collection efforts.
• Resolve billing discrepancies and disputes by working closely with customers and internal teams to find satisfactory resolutions.
• Oversee and manage invoicing tasks within the eProcurement platform.
• Manually load key account invoices into the eProcurement system as needed.
• Review the daily eProcurement invoice status report, troubleshoot issues, and manually upload problematic invoices.
• Collaborate with customers to facilitate smooth transitions to electronic invoicing.
• Post various batches in Sage, including Sales Order, Drop Ship, and Sample Order batches, to generate invoices.
• Provide backup support for Accounts Payable, Accounts Receivable, and cash application processes as needed.

Skills

Excellent communication

Analytical skills

Team player

Discretion and confidentiality

Education

Bachelor's degree in accounting/finance/related field

Tools

Sage 100 ERP

eProcurement platforms

Microsoft Office Suite

Teams

Job description

About the Company

As a life science company and a leading supplier to global research markets, we offer a comprehensive product portfolio along with outstanding hands‑on customer service to ensure every laboratory has the tools and support they need. Our markets include pharmaceutical and biotechnology businesses, research institutions, hospitals, reference labs, and more.

Role

Billing & Collections Specialist

Reports to

Controller

FLSA

Non‑Exempt

Location

El Cajon, CA – Hybrid

Why This Role Is Important

As a Billing and Collections Specialist at Genesee Scientific, you will be an important part of the finance team, responsible for the Collections and Invoicing processes. Your role will involve accounts receivable, identifying overdue accounts, and implementing effective strategies for their collection, ensuring timely and accurate resolution. You will also provide critical support for general bookkeeping and accounting functions, contributing to the overall financial health of the organization.

What You Will Do

• Initiate and manage collections efforts for overdue invoices, contacting customers through phone, email, or other communication methods.
• Maintain and update customer account records, documenting communication and collection efforts.
• Resolve billing discrepancies and disputes by working closely with customers and internal teams to find satisfactory resolutions.
• Oversee and manage invoicing tasks within the eProcurement platform.
• Manually load key account invoices into the eProcurement system as needed.
• Review the daily eProcurement invoice status report, troubleshoot issues, and manually upload problematic invoices.
• Collaborate with customers to facilitate smooth transitions to electronic invoicing.
• Post various batches in Sage, including Sales Order, Drop Ship, and Sample Order batches, to generate invoices.
• Provide backup support for Accounts Payable, Accounts Receivable, and cash application processes as needed.

Requirements

• Associate or bachelor’s degree in accounting, finance, or related field preferred or equivalent experience.
• 3+ years of relevant experience.
• Experience in eProcurement, invoicing and/or collections preferred.
• Proficiency in Sage 100 ERP, and eProcurement platforms preferred.
• Solid mathematical and analytical abilities.
• Excellent communication and collaboration with cross‑functional teams.
• Ability to maintain confidentiality and discretion.
• Desire to work as part of a team, but also able to work independently and solve problems quickly.
• Proficient in Microsoft Office Suite applications, including Teams preferred.
• Thrives in a fast‑paced, collaborative environment. Works efficiently within deadlines.

Physical Requirements

• Primarily sedentary work in a climate‑controlled office environment.
• Regularly sit for extended periods, with occasional standing, walking, and lifting of up to 10 pounds.

Benefits

• Training and professional growth initiatives, including comprehensive onboarding programs for new team members.
• Financial well‑being with competitive compensation packages and 401(k) retirement savings plans.
• Health care and well‑being programs including medical, dental, vision, life, short‑ and long‑term disability and employee assistance programs.
• Paid time off including vacation, sick leave and 12 holidays.

Candidates must be legally authorized to work in the United States without the need for current or future employer sponsorship.

Employment offers are subject to successful completion of a background check and pre‑employment drug test.

Genesee Scientific is proud to be an Equal Employment Opportunity employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.