Billing & Collections Specialist

Kap Project Services; Deer Park (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

KAP Project Services is seeking an experienced Billing & Collections Specialist for a full-time, in-office role in Deer Park, Texas. The ideal candidate has experience with billing, accounts receivable, invoicing and collections in industrial, construction, contractor, or service-based environments.

The position focuses on accurate and timely customer billing, monitoring balances, resolving discrepancies, and maintaining strong relationships throughout the collections process.

Qualifications

• Previous experience in billing, accounts receivable, collections, or accounting.
• Industry or contractor experience is required.
• Experience with contractor, construction, or industrial services preferred.
• Proficiency with invoicing and payment processes.
• Excellent organizational and time-management skills.
• Professional communication with customers about balances.
• MS Excel and Outlook proficiency.

Responsibilities

• Prepare and process customer invoices accurately and in a timely manner.
• Manage accounts receivable and monitor outstanding customer balances.
• Follow up on past-due invoices and outstanding payments.
• Communicate billing questions and payment status with customers.
• Research and resolve billing discrepancies.
• Maintain customer billing records.
• Track accounts receivable aging and prioritize collection activities.
• Reconcile customer payments and assist with account balancing.
• Work with operations to ensure proper documentation and accurate billing.
• Assist with month-end reporting and account reconciliation.
• Maintain organized records related to billing and collections.

Skills

Billing

Accounts Receivable

Invoicing

Collections

Customer Communication

Excel

Outlook

Job description

• Location: Deer Park, Texas
• Position Type: Full-Time
• Schedule: 40 Hours per Week
• Pay Rate: Dependent on Experience (DOE)
  

• Overview:

  KAP Project Services is seeking an experienced Billing & Collections Specialist for a full-time, in-office position in Deer Park, Texas.

  The ideal candidate will have previous experience handling billing, accounts receivable, invoicing, and collections within an industrial, construction, contractor, or service-based environment. Experience working for a contractor company is strongly preferred.

  This position will play an important role in ensuring accurate and timely customer billing, monitoring outstanding accounts, resolving discrepancies, and maintaining positive customer relationships throughout the collections process.

  Key Responsibilities:

  • Prepare and process customer invoices accurately and in a timely manner.
  • Manage accounts receivable and monitor outstanding customer balances.
  • Follow up on past-due invoices and outstanding payments.
  • Communicate professionally with customers regarding billing questions, payment status, and account discrepancies.
  • Research and resolve billing and payment discrepancies.
  • Maintain accurate customer account and billing records.
  • Track accounts receivable aging and prioritize collection activities.
  • Reconcile customer payments and assist with account balancing.
  • Work closely with operations and internal teams to ensure proper documentation and accurate billing.
  • Assist with month-end reporting and account reconciliation.
  • Maintain organized records and documentation related to billing and collections.
  • Perform other accounting and administrative duties as assigned.

  Qualifications & Requirements

  • Previous experience in billing, accounts receivable, collections, or accounting is required.
  • Industry or contractor experience is required.
  • Previous experience working for a contractor, construction company, industrial services company, or similar organization is strongly preferred.
  • Working knowledge of invoicing, accounts receivable, collections, and payment processes.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Professional communication skills and ability to interact confidently with customers regarding outstanding balances.
  • Proficiency with Microsoft Office, particularly Excel and Outlook.
  • Experience with accounting, ERP, or billing software is preferred.
  • Ability to manage multiple accounts, deadlines, and priorities in a fast-paced environment.

  Ideal Candidate

  • The ideal candidate understands the billing and collections process within a contractor or industrial service environment and is comfortable managing invoices, tracking outstanding balances, resolving discrepancies, and communicating directly with customers.

    We are looking for someone who is dependable, organized, detail-oriented, professional, and comfortable taking ownership of the billing and collections process.