Billing Clerk (Temp)

Children's Institute, Inc.; Los Angeles (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid time off

10 paid holidays

Medical, dental & vision insurance

403b retirement plan

Tuition reimbursement

FSA & HSA

Life and AD&D insurance

Professional development

Job summary

Children's Institute, Inc. is seeking a Billing Clerk to support the billing team with claims processing and client records in a fast-paced environment. You will perform data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs.

Role requires attention to detail, strong organizational and communication skills, and adherence to HIPAA and confidentiality. Join a team focused on accurate data and timely billing in a community-serving setting.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred in business or health administration.
• Minimum of one year experience in billing or medical office administration preferred.
• Experience with Electronic Health Records or billing software preferred.
• Ability to handle confidential information and PHI.

Responsibilities

• Uploads billing-related documentation into the EHR and verifies completeness and accuracy.
• Enters and updates client demographic, service, and insurance information in the EHR or billing systems.
• Supports eligibility verification processes by assisting with reports or similar tools.
• Prepares basic billing forms and checklists for review by Billing Coordinators.
• Follows up on data clean-up tasks and maintains audit-ready electronic records.
• Responds to routine inquiries from program staff regarding client records or billing status.
• Provides general administrative support to the billing team, including cross-coverage.
• Participates in trainings and team meetings to stay updated on procedures.

Skills

Attention to detail

Organizational skills

Verbal and written communication

HIPAA compliance

Confidentiality

Education

High school diploma or GED

Associate's degree preferred in business or health administration

Tools

EHR systems

Billing software

Microsoft Office

Job description

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.DUTIESSUMMARYThe Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.ESSENTIAL DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Uploads billing-related documentation into the Electronic Health Record (EHR) and verifies completeness and accuracyEnters and updates client demographic, service, and insurance information in the EHR or billing systemsSupports eligibility verification processes by assisting with COVIVITAS reports or similar toolsPrepares basic billing forms and checklists for review by Billing CoordinatorsFollows up on assigned data clean-up tasks (e.g., missing authorizations, benefit updates)Organizes and maintains digital records to support audit readiness and compliance requirementsResponds to routine inquiries from program staff related to client records, forms, or billing statusProvides general administrative support to the billing team, including cross-coverage during absencesParticipates in department trainings and team meetings to stay updated on billing proceduresMaintains confidentiality of client information and adhere to HIPAA guidelinesADDITIONAL DUTIESOther duties and special projects as assigned.SUPERVISORY RESPONSIBILITIESThis role has no supervisory responsibilities.QUALIFICATIONSEDUCATION & EXPERIENCEHigh school diploma or GED required. Associate’s degree in business, health administration, or related field preferred.Minimum of one (1) year experience in billing, eligibility, medical office administration, or related field preferred.Experience with Electronic Health Records or billing software preferred.OTHER QUALIFICATIONSAbility to handle confidential information.Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.Reliable transportation to and from worksites as needed.Attention to detail and strong organizational skills.Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.Sensitivity to service population’s cultural and socioeconomic characteristics.Excellent verbal and written communication skills.CERTIFICATES, LICENSES, REGISTRATIONSNone required.COMPUTER SKILLSEHR systemsMicrosoft Office programs in a Windows environment, including Word, Excel, PowerPoint, Outlook, and Teams.VISION REQUIREMENTSNo special vision requirements.NOISE LEVELModerate noiseREQUIRED TRAININGNew Hire OrientationAB-1825: Sexual Harassment Prevention trainingMandated ReporterTimekeeping & AttendanceCOMPENSATION:$23.88 USD - $28.66 USDIn accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.BENEFITS:Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New YearExcellent medical, dental, and vision insurance for eligible employees and qualified dependents403b Retirement Plan with employer contribution for eligible employeesUp to $4,500 in tuition reimbursement per calendar yearEligible for the Public Service Loan Forgiveness programFlexible Spending Account (FSA) & Health Savings Account (HSA)Employer paid Life and AD&D InsuranceVoluntary Supplemental InsuranceOpportunity for growth & advancementProfessional development & continued trainingTeam building & bonding through company sponsored events & activitiesCONTINGENCIES:Influenza immunization or declinationCOVID-19, MMR and Tdap immunizationsEducation verificationReference checkBackground fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social ServicesDrug and alcohol screeningTuberculosis screening