Billing Clerk (Temp)

Children's Institute, Inc.; United States; On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Generous paid PTO

Health, dental, and vision insurance

403b retirement plan

Tuition reimbursement

Public Service Loan Forgiveness

FSA & HSA

Life and AD&D Insurance

Career growth opportunities

Professional development

Team events

Job summary

Children's Institute, Inc. is seeking a Billing Clerk to provide administrative support to the billing team, ensuring accurate claims processing and client records.

The role involves data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs within an EHR system. The ideal candidate will have a high school diploma or GED, with an associate’s degree preferred, and at least one year of billing or medical office experience.

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of one year experience in billing, eligibility, medical office administration, or related field preferred.
• Experience with Electronic Health Records (EHR) or billing software preferred.

Responsibilities

• Uploads billing-related documents into the EHR and verifies completeness.
• Enters and updates client demographic, service, and insurance information.
• Supports eligibility verification processes with COVIVITAS reports or similar tools.
• Prepares basic billing forms and checklists for review by Billing Coordinators.
• Follows up on data clean-up tasks and ensures accuracy for audits.

Skills

Data entry

HIPAA compliance

Communication

Organizational skills

Education

Associate’s degree in business/health administration or related field

High school diploma or GED

Tools

EHR systems

Microsoft Office

Billing software

Job description

DUTIES SUMMARY

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.

ESSENTIAL DUTIES

• Uploads billing-related documentation into the Electronic Health Record (EHR) and verifies completeness and accuracy
• Enters and updates client demographic, service, and insurance information in the EHR or billing systems
• Supports eligibility verification processes by assisting with COVIVITAS reports or similar tools
• Prepares basic billing forms and checklists for review by Billing Coordinators
• Follows up on assigned data clean-up tasks (e.g., missing authorizations, benefit updates)
• Organizes and maintains digital records to support audit readiness and compliance requirements
• Responds to routine inquiries from program staff related to client records, forms, or billing status
• Provides general administrative support to the billing team, including cross-coverage during absences
• Participates in department trainings and team meetings to stay updated on billing procedures
• Maintains confidentiality of client information and adhere to HIPAA guidelines

ADDITIONAL DUTIES

Other duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES

This role has no supervisory responsibilities.

QUALIFICATIONS

High school diploma or GED required. Associate’s degree in business, health administration, or related field preferred. Minimum of one (1) year experience in billing, eligibility, medical office administration, or related field preferred. Experience with Electronic Health Records or billing software preferred.

OTHER QUALIFICATIONS

Ability to handle confidential information. Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Reliable transportation to and from worksites as needed. Attention to detail and strong organizational skills. Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities. Sensitivity to service population’s cultural and socioeconomic characteristics. Excellent verbal and written communication skills.

COMPUTER SKILLS

EHR systems. Microsoft Office programs in a Windows environment, including Word, Excel, PowerPoint, Outlook, and Teams.

VISION REQUIREMENTS

No special vision requirements.

REQUIRED TRAINING

New Hire Orientation AB-1825: Sexual Harassment Prevention training. Mandated Reporter Timekeeping & Attendance.

COMPENSATION

COMPENSATION: $23.88 USD - $28.66 USD. In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.

BENEFITS

• Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year
• Excellent medical, dental, and vision insurance for eligible employees and qualified dependents
• 403b Retirement Plan with employer contribution for eligible employees
• Up to $4,500 in tuition reimbursement per calendar year
• Eligible for the Public Service Loan Forgiveness program
• Flexible Spending Account (FSA) & Health Savings Account (HSA)
• Employer paid Life and AD&D Insurance
• Voluntary Supplemental Insurance
• Opportunity for growth & advancement
• Professional development & continued training
• Team building & bonding through company sponsored events & activities

CONTINGENCIES

• Influenza immunization or declination
• COVID-19, MMR and Tdap immunizations
• Education verification
• Reference check
• Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services
• Drug and alcohol screening
• Tuberculosis screening

CII ABOUT US

CII believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs. Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you’re in the right place. Join our team and change the world! CII promotes and fosters equity and inclusion in our workplace and in our communities. We strive to embed these values in our agency-wide decisions and our talent practices so that we create equal opportunities for everyone.