Billing Clerk-1

Children's Institute, Inc.; Los Angeles (CA); On-site; USD 68,409,000 - 82,121,000; Full time

Benefits offered by this job

Generous PTO

10 paid holidays

403b retirement plan

Tuition reimbursement

Job summary

Children's Institute, Inc. is seeking a Billing Clerk in Los Angeles to support the billing team with data entry, document uploads, eligibility checks, and basic billing tasks across programs.

You will maintain accurate client records in the EHR, verify information, and assist with routine inquiries while upholding HIPAA and confidentiality standards.

Qualifications

• High school diploma or GED required.
• Associate’s degree in business, health administration, or related field preferred.
• Minimum of one year experience in billing, eligibility, medical office administration, or related field preferred.
• Experience with Electronic Health Records or billing software preferred.

Responsibilities

• Uploads billing-related documentation into the EHR and verifies completeness and accuracy.
• Enters and updates client demographic, service, and insurance information in the EHR or billing systems.
• Supports eligibility verification processes by assisting with COVIVITAS reports or similar tools.
• Prepares basic billing forms and checklists for review by Billing Coordinators.
• Follows up on data clean-up tasks (e.g., missing authorizations, benefit updates).
• Organizes and maintains digital records to support audit readiness and compliance requirements.
• Responds to routine inquiries from program staff related to client records, forms, or billing status.
• Provides general administrative support to the billing team, including cross-coverage during absences.
• Participates in department trainings and team meetings to stay updated on billing procedures.
• Maintains confidentiality of client information and adheres to HIPAA guidelines.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Confidential information handling

Education

Associate’s degree in business/health administration

Tools

EHR systems

Microsoft Office

Job description

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.

DUTIES SUMMARY

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.

ESSENTIAL DUTIES

• Uploads billing-related documentation into the Electronic Health Record (EHR) and verifies completeness and accuracy
• Enters and updates client demographic, service, and insurance information in the EHR or billing systems
• Supports eligibility verification processes by assisting with COVIVITAS reports or similar tools
• Prepares basic billing forms and checklists for review by Billing Coordinators
• Follows up on assigned data clean-up tasks (e.g., missing authorizations, benefit updates)
• Organizes and maintains digital records to support audit readiness and compliance requirements
• Responds to routine inquiries from program staff related to client records, forms, or billing status
• Provides general administrative support to the billing team, including cross-coverage during absences
• Participates in department trainings and team meetings to stay updated on billing procedures
• Maintains confidentiality of client information and adhere to HIPAA guidelines

ADDITIONAL DUTIES

Other duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES

This role has no supervisory responsibilities.

QUALIFICATIONS

EDUCATION & EXPERIENCE

High school diploma or GED required. Associate’s degree in business, health administration, or related field preferred. Minimum of one (1) year experience in billing, eligibility, medical office administration, or related field preferred. Experience with Electronic Health Records or billing software preferred.

OTHER QUALIFICATIONS

• Ability to handle confidential information.
• Maintains client and employee privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.
• Reliable transportation to and from worksites as needed.
• Attention to detail and strong organizational skills.
• Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.
• Sensitivity to service population’s cultural and socioeconomic characteristics.
• Excellent verbal and written communication skills.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

COMPUTER SKILLS

EHR systems Microsoft Office programs in a Windows environment, including Word, Excel, PowerPoint, Outlook, and Teams.

VISION REQUIREMENTS

No special vision requirements.

NOISE LEVEL

Moderate noise

REQUIRED TRAINING

New Hire Orientation AB-1825: Sexual Harassment Prevention training Mandated Reporter Timekeeping & Attendance

COMPENSATION:

$23.88 USD - $28.66 USD In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.

BENEFITS:

• Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year
• Excellent medical, dental, and vision insurance for eligible employees and qualified dependents
• 403b Retirement Plan with employer contribution for eligible employees
• Up to $4,500 in tuition reimbursement per calendar year
• Eligible for the Public Service Loan Forgiveness program
• Flexible Spending Account (FSA) & Health Savings Account (HSA)
• Employer paid Life and AD&D Insurance
• Voluntary Supplemental Insurance
• Opportunity for growth & advancement
• Professional development & continued training
• Team building & bonding through company sponsored events & activities

CONTINGENCIES:

• Influenza immunization or declination
• COVID-19, MMR and Tdap immunizations
• Education verification
• Reference check
• Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services
• Drug and alcohol screening
• Tuberculosis screening

Children's Institute (CII) believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs. Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you're in the right place. Join our team and change the world! CII promotes and fosters equity and inclusion in our workplace and in our communities. We strive to embed these values in our agency-wide decisions and our talent practices so that we create equal opportunities for everyone.