Billing Clerk-1

Children's Institute; Los Angeles (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Generous PTO

Medical Insurance

403b Retirement Plan

Tuition reimbursement

Public Service Loan Forgiveness

FSA/HSA

Life Insurance

Growth opportunities

Professional development

Team events

Job summary

Children's Institute is seeking a Billing Clerk to provide administrative support to the billing team, ensuring accurate claims processing and maintenance of client records. The role handles data entry, document uploads, eligibility verification, and basic billing tasks across programs within an EHR system.

You will maintain confidentiality under HIPAA, assist with audits, respond to routine inquiries, and support a fast-paced, deadline-driven environment while upholding privacy and compliance

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1 year of billing or medical office experience preferred.
• Experience with EHR or billing software preferred.

Responsibilities

• Uploads billing-related documents into the EHR and verifies accuracy.
• Enters and updates client demographic, service, and insurance information.
• Supports eligibility verification processes with reports/tools.
• Prepares basic billing forms and checklists for review.
• Follows up on data clean-up tasks and audit readiness.
• Maintains digital records and assists with routine inquiries.

Skills

Attention to detail

Organizational skills

HIPAA compliance

Verbal communication

Written communication

Confidentiality handling

Education

High school diploma or GED

Associate degree in business/health administration

Experience in billing/healthcare admin

Tools

EHR systems

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Job description

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.

DUTIES

SUMMARY

The Billing Clerk provides administrative support to the billing team to ensure accurate claims processing and client records. Performs data entry, document uploads, eligibility verification, and basic billing tasks across multiple programs. Strives to maintain accurate data in the Electronic Health Record (EHR) system and proactively resolve simple issues that may delay billing. Supports a high volume of routine tasks in a fast-paced, deadline-driven environment.

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Uploads billing-related documentation into the Electronic Health Record (EHR) and verifies completeness and accuracy

• Enters and updates client demographic, service, and insurance information in the EHR or billing systems

• Supports eligibility verification processes by assisting with COVIVITAS reports or similar tools

• Prepares basic billing forms and checklists for review by Billing Coordinators

• Follows up on assigned data clean-up tasks (e.g., missing authorizations, benefit updates)

• Organizes and maintains digital records to support audit readiness and compliance requirements

• Responds to routine inquiries from program staff related to client records, forms, or billing status

• Provides general administrative support to the billing team, including cross-coverage during absences

• Participates in department trainings and team meetings to stay updated on billing procedures

• Maintains confidentiality of client information and adhere to HIPAA guidelines

ADDITIONAL DUTIES

• Other duties and special projects as assigned.

SUPERVISORY RESPONSIBILITIES

• This role has no supervisory responsibilities.

QUALIFICATIONS

EDUCATION & EXPERIENCE

• High school diploma or GED required. Associate’s degree in business, health administration, or related field preferred.

• Minimum of one (1) year experience in billing, eligibility, medical office administration, or related field preferred.

• Experience with Electronic Health Records or billing software preferred.

OTHER QUALIFICATIONS

• Abilitytohandleconfidential information.

• Maintainsclient and employee privacy,includingprotectingtheconfidentiality,safeguardingtheintegrityand availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.

• Reliable transportation to and from worksites as needed.

• Attention to detail and strong organizational skills.

• Participatesin,conducts,andsustainsperformancequalityimprovementactivitiesaccordingto designated role and responsibilities.

• Sensitivitytoservicepopulation’sculturalandsocioeconomic characteristics.

• Excellentverbalandwrittencommunicationskills.

CERTIFICATES, LICENSES, REGISTRATIONS

• None required.

COMPUTER SKILLS

• EHR systems

• Microsoft Office programs in a Windows environment, including Word, Excel, PowerPoint, Outlook, and Teams.

VISION REQUIREMENTS

• No special vision requirements.

NOISE LEVEL

• Moderate noise

REQUIRED TRAINING

• New Hire Orientation

• AB-1825: Sexual Harassment Prevention training

• Mandated Reporter

• Timekeeping & Attendance

COMPENSATION:

$23.88 USD - $28.66 USD

In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.

BENEFITS:

• Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year

• Excellent medical, dental, and vision insurance for eligible employees and qualified dependents

• 403b Retirement Plan with employer contribution for eligible employees

• Up to $4,500 in tuition reimbursement per calendar year

• Eligible for the Public Service Loan Forgiveness program

• Flexible Spending Account (FSA)& Health Savings Account (HSA)

• Employer paid Life and AD&D Insurance

• Voluntary Supplemental Insurance

• Opportunity for growth & advancement

• Professional development & continued training

• Team building & bonding through company sponsored events & activities

CONTINGENCIES:

• Influenza immunization or declination

• COVID-19, MMR and Tdap immunizations

• Education verification

• Reference check

• Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services

• Drug and alcohol screening

• Tuberculosis screening