Billing Clerk - Ford of Pleasanton

Ford of Boerne; Pleasanton (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Ford of Pleasanton is seeking a dependable Billing Clerk to join our Business Office. This role ensures vehicle transactions are processed accurately, supporting our sales and accounting teams across the dealership.

Responsibilities include reviewing deal jackets, posting sales, and maintaining confidential records in our accounting system. Prior dealership billing or accounting experience and strong attention to detail are highly valued.

Qualifications

• Experience in dealership billing or accounting preferred.
• Strong data-entry skills and accuracy.
• Ability to review documents and resolve discrepancies.

Responsibilities

• Process and bill vehicle deals accurately and timely.
• Review deal jackets for completeness and required documentation.
• Verify sales figures, customer and vehicle information, taxes, and fees.
• Post vehicle sales into the dealership accounting system.
• Maintain deal jackets and accounting records.
• Coordinate with Sales and Finance to resolve discrepancies.
• Maintain confidentiality of financial information.

Skills

Billing

Accounting

Data entry

Attention to detail

Teamwork

Tools

Accounting software

Dealership accounting system

Job description

Billing Clerk – Ford of Pleasanton

Ford of Pleasanton, part of the El Toro Auto Group, is seeking a dependable and detail-oriented Billing Clerk to join our Business Office. This position plays an important role in ensuring vehicle transactions are processed accurately and efficiently while supporting our sales and accounting teams.

Key Responsibilities

• Process and bill new and pre-owned vehicle deals accurately and timely
• Review deal jackets for completeness and required documentation
• Verify sales figures, customer information, vehicle information, trade information, taxes, fees, and other deal details
• Post vehicle sales into the dealership accounting system
• Ensure all required paperwork and signatures are completed before finalizing deals
• Review funding and finance documentation for accuracy
• Coordinate with Sales and Finance Managers to resolve missing or incorrect documentation
• Maintain accurate vehicle inventory and accounting records
• Process dealer trades, wholesales, and other vehicle transactions as assigned
• Scan, organize, and maintain deal jackets and accounting records
• Assist the Title Department and Accounting Department as needed
• Identify discrepancies and communicate them promptly to management
• Maintain confidentiality of customer and dealership financial information
• Follow dealership policies and applicable compliance requirements

What We’re Looking For

• Previous dealership billing, title, accounting, or administrative experience preferred
• Automotive dealership experience is a plus
• Strong attention to detail and commitment to accuracy
• Ability to review documents and identify discrepancies
• Comfortable working in a fast-paced environment with deadlines
• Strong computer and data-entry skills
• Ability to communicate professionally with Sales, Finance, and Accounting personnel
• Dependable attendance and a team-oriented attitude
• Ability to handle confidential information professionally

Ideal Candidate

The ideal Billing Clerk is someone who takes ownership of their work and understands that accuracy matters. You should be comfortable reviewing detailed paperwork, catching mistakes before they become problems, following established processes, and working with multiple departments to ensure every vehicle transaction is properly completed.

Why Join Ford of Pleasanton?

Ford of Pleasanton is part of the locally owned and operated El Toro Auto Group. We believe in developing great people, providing opportunities for advancement, and creating an environment where team members can build a career in the automotive industry.

If you are organized, dependable, detail-oriented, and interested in joining a growing automotive group, we encourage you to apply.

Ford of Pleasanton is an Equal Opportunity Employer.