Billing Clerk

Creative Financial Staffing, LLC; Pittsburgh (Allegheny County); On-site; USD 45,000 - 50,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Billing Clerk for a law firm in Pittsburgh, PA. This on-site role focuses on data entry for accounts payable, cost tracking, and accurate billing administration to support monthly pre-bills and invoicing processes.

The ideal candidate will handle high-volume bills, maintain client and matter information in the billing system, and provide timely responses to billing inquiries. Proficiency in Excel/Word and strong communication are essential.

Qualifications

• Heavy data entry experience with strong accuracy.
• Ability to take direction, follow through, and manage multiple priorities.
• Comfortable working with a high volume of bills and meeting tight deadlines.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience with legal billing software is a plus, but not required.
• Positive, professional demeanor and strong communication skills.

Responsibilities

• Process data entry for accounts payable and scan checks.
• Track, research, and maintain cost entries and client/matter information.
• The Billing Clerk will perform conflict checks and open new client matters.
• Maintain accurate client and matter information within the firm’s time and billing system.
• The Billing Clerk will assist with the preparation and distribution of monthly pre-bills.
• Review and edit pre-bills based on attorney feedback and assist with finalizing and distributing invoices.
• The Billing Clerk will apply client payments received by check, ACH, wire, and credit card.
• Research and respond to billing and payment inquiries and follow up on outstanding payments.
• Prepare daily cash collection reports and create or revise spreadsheet and Word documents.

Skills

Data entry

Attention to detail

Time management

Communication skills

Tools

Excel

Word

Job description

Billing Clerk

Pittsburgh, PA 15222 (Fully on-site)
$45,000 – $50,000

About the Opportunity

Our client is a growing law firm that has steadily expanded and is adding to its team to support continued growth. This is a great opportunity for a detail-oriented professional with strong data entry skills who enjoys working in a fast-paced, deadline-driven environment.

Billing Clerk Responsibilities

• Process data entry for accounts payable and scan checks.

• Track, research, and maintain cost entries and client/matter information.

• The Billing Clerk will perform conflict checks and open new client matters.

• Maintain accurate client and matter information within the firm’s time and billing system.

• The Billing Clerk will assist with the preparation and distribution of monthly pre-bills.

• Review and edit pre-bills based on attorney feedback and assist with finalizing and distributing invoices.

• The Billing Clerk will apply client payments received by check, ACH, wire, and credit card.

• Research and respond to billing and payment inquiries and follow up on outstanding payments.

• Prepare daily cash collection reports and create or revise spreadsheet and Word documents.

Qualifications of the Billing Clerk Role

• Heavy data entry experience with strong attention to detail and accuracy.

• Ability to take direction, follow through, and manage multiple priorities.

• Comfortable working with a high volume of bills and meeting tight deadlines.

• Proficiency with Microsoft Office, particularly Excel and Word.

• Experience with legal billing software is a plus, but not required.

• Positive, professional demeanor and strong communication skills.

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