Billing Clerk

CFS; Pittsburgh (Allegheny County); On-site; USD 45,000 - 50,000; Full time

Job summary

CFS in Pittsburgh, PA is seeking a detail-oriented Billing Clerk for an on-site role. You will process accounts payable data entry, scan checks, and maintain client/matter data in the firm's time and billing system.

Ideal candidates have heavy data entry experience, meticulous attention to detail, and proficiency with Excel and Word. The position handles monthly pre-bills, invoices, and receipt processing in a fast-paced setting.

Qualifications

• Heavy data entry experience with strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience with legal billing software is a plus, but not required.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Process data entry for accounts payable and scan checks.
• Track, research, and maintain cost entries and client/matter information.
• Perform conflict checks and open new client matters.
• Maintain accurate client and matter information within the time and billing system.
• Assist with the preparation and distribution of monthly pre-bills.
• Review and edit pre-bills based on attorney feedback and assist with invoices.
• Apply client payments by check, ACH, wire, and credit card.
• Research and respond to billing inquiries and follow up on outstanding payments.
• Prepare daily cash collection reports and update spreadsheets and Word documents.

Skills

Data entry

Excel

Word

Billing software

Tools

Billing software

Job description

About The Opportunity Our client is a growing law firm that has steadily expanded and is adding to its team to support continued growth. This is a great opportunity for a detail-oriented professional with strong data entry skills who enjoys working in a fast-paced, deadline-driven environment.

• Process data entry for accounts payable and scan checks.
• Track, research, and maintain cost entries and client/matter information.
• The Billing Clerk will perform conflict checks and open new client matters.
• Maintain accurate client and matter information within the firm's time and billing system.
• The Billing Clerk will assist with the preparation and distribution of monthly pre-bills.
• Review and edit pre-bills based on attorney feedback and assist with finalizing and distributing invoices.
• The Billing Clerk will apply client payments received by check, ACH, wire, and credit card.
• Research and respond to billing and payment inquiries and follow up on outstanding payments.
• Prepare daily cash collection reports and create or revise spreadsheet and Word documents.

Pittsburgh, PA 15222 (Fully on-site)

$45,000 - $50,000

About The Opportunity

Our client is a growing law firm that has steadily expanded and is adding to its team to support continued growth. This is a great opportunity for a detail-oriented professional with strong data entry skills who enjoys working in a fast-paced, deadline-driven environment.

Billing Clerk Responsibilities

• Process data entry for accounts payable and scan checks.
• Track, research, and maintain cost entries and client/matter information.
• The Billing Clerk will perform conflict checks and open new client matters.
• Maintain accurate client and matter information within the firm's time and billing system.
• The Billing Clerk will assist with the preparation and distribution of monthly pre-bills.
• Review and edit pre-bills based on attorney feedback and assist with finalizing and distributing invoices.
• The Billing Clerk will apply client payments received by check, ACH, wire, and credit card.
• Research and respond to billing and payment inquiries and follow up on outstanding payments.
• Prepare daily cash collection reports and create or revise spreadsheet and Word documents.

Qualifications Of The Billing Clerk Role

• Heavy data entry experience with strong attention to detail and accuracy.
• Ability to take direction, follow through, and manage multiple priorities.
• Comfortable working with a high volume of bills and meeting tight deadlines.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience with legal billing software is a plus, but not required.
• Positive, professional demeanor and strong communication skills.

#INSEP2026