Billing Clerk

Meruelo Group, LLC; Chino (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Herman Weissker Power, Inc. (HW Power), a California electrical utility contractor, is seeking a Billing Clerk to manage invoicing and accounts receivable tasks within a professional office setting.

You will assign new job numbers, process invoices, maintain contract documentation, assist collections, and learn multiple billing platforms to support project teams across overhead and underground work.

Qualifications

• High school diploma or GED required.
• At least 2 years of accounts receivable experience.
• Familiar with construction industry practices preferred.
• Proficient in Word, Excel and basic spreadsheet apps.

Responsibilities

• Assign new job numbers as needed.
• Open new jobs in the company’s accounting system; update information when necessary.
• Timely / accurately prepare and send out customer invoices as required by the contract.
• Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files.
• Maintain A/R files in a neat, organized manner; updating with new documentation as received.
• Prepare adjustments or credit memos when necessary; obtain proper approval.
• Assist with collections efforts for past due invoices.
• Investigate and resolve billing errors, inconsistencies or customer inquiries.
• Ability to learn and become proficient with multiple billing platforms.
• Other necessary and required duties.

Skills

Accounts Receivable

MS Excel

Data entry

Teamwork

Education

High School Diploma or GED

Tools

Accounting software

Job description

Herman Weissker Power, Inc. (HW Power), a proud subsidiary of Meruelo Enterprises, is California’s go-to electrical utility contractor powering the state’s most critical infrastructure with precision and passion. Since 2011, from our headquarters in Norwalk, we’ve been leading the charge in overhead and underground electrical systems, including expert vault installations, conduit placement, and high-voltage power line construction.

But we don’t stop there. Our team also brings cutting-edge planning, design, and traffic control services to the table making even the most complex utility projects run smoothly. Driven by an unwavering commitment to safety, quality, and high performance, HW Power is the trusted partner for public and private sector clients who demand reliable, future-ready energy solutions.

About the Role:

The Billing Clerk will be responsible for creating company invoices and send them to HW Power customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor.

Key Responsibilities:

• Assign new job numbers as needed
• Open new jobs in the company’s accounting system; updating information when necessary
• Timely / accurately prepare and send out customer invoices as required by the contract
• Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
• Maintain A/R files in a neat, organized manner; updating with new documentation as received.
• Prepare adjustments or credit memo when necessary; obtain proper approval
• Assist with collections efforts for past due invoices
• Investigate and resolve billing errors, inconsistencies or customer inquiries
• Ability to learn and become proficient with multiple billing platforms
• Other necessary and required duties

Qualifications:

• A high school diploma or GED equivalent is required.
• A minimum of two years of accounts receivable experience or equivalent training is preferred.
• General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred.
• Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications.
• Ability to stay focused and work without close supervision.
• Works well in a team environment as well as independently.
• Ability to accurately enter data and perform mathematical calculations.
• Able to adjust priorities on short notice, manage interruptions and work well under pressure.
• Ability to timely meet deadlines; coordinate workloads with Supervisor.
• Effective communication, organizational and problem-solving skills.
• Complies with and maintains company confidentiality practices and policies.
• Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
• Mental alertness is necessary to ensure accurate and thorough completion of work activities.
• Ability to interpret and disseminate complex information appropriate and effectively.
• Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment.
• Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.
• Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

At HW Power, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.