Billing Associate

Precision-Pipeline-Solutions; Town of New Windsor (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401k with company match

Voluntary Short/Long Term Disability

Life Insurance

9 Paid Holidays

Accrued Vacation Time

Sick Time

Referral Bonus Program

Job summary

Precision-Pipeline-Solutions is hiring a Billing Associate for our New Windsor, NY location to handle unit entry and invoicing for utility customers. The role reports to the Lead Business Unit Controller and collaborates with Operations and Finance to meet billing and collection goals.

The ideal candidate will be detail-oriented, organized, and experienced in billing processes, with proficiency in Excel and SAP; a High School diploma is required, with a preferred accounting/finance degree.

Qualifications

• High School Diploma required.
• Accounting or Finance degree preferred.
• Experience in Accounts Receivable and Collections preferred.
• Proficiency in Excel, Word, SharePoint and Outlook.
• SAP accounting systems experience a plus.

Responsibilities

• Gather billing data from Operations for completeness and accuracy.
• Review time and expense entries in the accounting system.
• Reconcile unit entry data with customer records and fix discrepancies.
• Prepare invoices and credits with supporting documents and upload to billing platforms.
• Maintain relationships with customer personnel to facilitate reconciliations and collections.
• Attend weekly meetings with Finance and Operations to discuss billing status.
• Provide payment status details and track discrepancies for resolution.
• Generate reports and deliverables as requested.

Skills

Communication skills

Invoicing knowledge

Collections

Data entry

Organization

Attention to detail

Education

High School Diploma

Accounting/Finance degree preferred

Tools

Excel

Word

SharePoint

Outlook

SAP

Job description

Description

Billing Associate (New Windsor, NY)

• $23-$25/hr depending on experience
• Monday - Friday
• Medical, Dental & Vision Insurance
• 401k with company match
• Voluntary Short/Long Term Disability
• Life Insurance
• 9 Paid Holidays
• Accrued Vacation Time
• Sick Time
• $750 Referral Bonus Program

General Description

PPS is looking to hire a Billing Associate for our New Windsor, NY location. This position handles unit entry and invoicing work for several of our utility customers. The ideal candidate will be detail-oriented, organized, accurate, and well-versed regarding all aspects of billing. This Billing Associate works under the direction of the Lead Business Unit Controller and will work closely with Operations and Finance personnel to achieve timely billing and collection goals. This professional must be adaptable and thrive in a team-based culture.

Essential Duties & Responsibilities

• Gather billing data from Operations and review for completeness and accuracy
• Review time and expense entries in the company accounting system
• Reconcile unit entry data to customer records and correct errors and omissions
• Prepare invoices and credits for customers and transmit with required support documentation, upload records to the customers’ billing platforms
• Maintain relationships with customer personnel to facilitate reconciliations and timely collections
• Weekly meetings with Finance and Operations to discuss billing status and assistance needed
• Provide details on customer payments status, tracking discrepancies for resolution and collection
• Provide other reports and deliverables upon request

Ideal Candidate

• Communication and interpersonal skills, both written and oral.
• Understanding of invoicing, collection, and reconciliation.
• Ability to handle large amounts of data for entry and for analysis.
• Great organizational skills, strong attention to detail and high degree of accuracy.

Education and Experience

• High School Diploma (required)
• Higher degree in Accounting or Finance (preferred)
• Experience in Accounts Receivable and Collections (preferred)
• Strong proficiency in Microsoft Excel, Word, SharePoint, and Outlook
• Working knowledge of SAP accounting systems is a plus

Work Environment

The office is a casual and entrepreneurial environment. Will work closely with Finance personnel in NY and various Operations Managers, as well as with key customer contacts.

About Us

PPS is a wholly-owned subsidiary of VINCI Energies US Infrastructure (legal name PrimeLine Utility Services, LLC), a wholly-owned subsidiary of VINCI Energies, a worldwide leader in the design, construction, and maintenance of energy-efficient, networked infrastructure. VINCI Energies is a wholly-owned subsidiary of VINCI, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable PPS to provide our customers with the best solutions, technology, and equipment available.